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LOVING · 11 hours ago

Human Resources Coordinator

Charlotte, NC

Full-time

Onsite

Mid Level

3+ years exp

LOVING is a leading provider of landscape, hardscape, and sod solutions, committed to quality and customer satisfaction. The Human Resources Coordinator will support workforce processes across multiple locations, focusing on onboarding, compliance, benefits, employee relations, and recruiting to ensure a positive employee experience.

ArchitectureConstructionFarmingLandscaping

Diversity & Inclusion

Responsibilities

Support onboarding and new hire processes by preparing offer letters and new hire packets, coordinating background checks, completing I-9 and E-Verify steps, conducting orientations in English and Spanish, and ensuring all new hires are accurately entered into the HRIS and payroll systems

Assist with compliance and benefits administration by maintaining employee files, supporting FMLA/OFLA and leave processes, helping employees navigate benefits questions, assisting with open enrollment, and ensuring documentation meets federal and state requirements

Provide employee relations support by serving as a first point of contact for HR questions, assisting with documentation and follow-up tasks, escalating concerns to HR leadership, and helping reinforce a professional, respectful work environment

Support recruiting and talent acquisition by posting job openings, screening candidates, scheduling interviews, coordinating candidate communication, assisting with Spanish-language recruiting, and maintaining accurate data in the ATS

Maintain HRIS accuracy and HR data integrity by processing employee changes, running routine reports, updating records, supporting audits, and helping implement system updates and HR process improvements

Assist with employee communication and engagement activities by supporting company-wide announcements, distributing materials, assisting in training coordination, and translating communications for Spanish-speaking employees

Ensure consistent administrative support for the People & Culture team by managing digital files, tracking HR tasks, organizing documents, and helping standardize processes across HR operations

Support policy rollouts and training initiatives by helping distribute updated policies, tracking employee acknowledgments, and assisting in scheduling training sessions for field and office teams

Coordinate compliance and safety documentation by tracking certifications, helping organize safety meeting records, and ensuring required documents are filed and accessible

Assist with workforce reporting and audits by pulling data for headcount, turnover, compliance checks, and supporting internal and external audit requests

Perform other responsibilities as assigned that support the mission and core values of LOVING, ensuring alignment with our culture of community, integrity, and impact

Qualification

HRIS experienceATS experienceOnboarding coordinationCompliance administrationBilingual in EnglishSpanishCommunication skillsAttention to detailCollaborative mindset

Required

Minimum of 3 years of professional HR experience, demonstrating hands-on responsibility in onboarding, recruiting coordination, benefits support, compliance administration, and general employee lifecycle management

Proven experience working in an HRIS and ATS, with a strong understanding of data accuracy, workflows, and system functionality. Experience with Rippling or similar modern platforms is a significant advantage

Exceptional attention to detail, with the ability to maintain accurate employee records, track compliance documentation, manage sensitive information, and follow structured processes without error

Strong communication and interpersonal skills, including the ability to engage with employees at all levels, de-escalate concerns, deliver clear instructions, and represent the HR function with professionalism and approachability

Demonstrated ability to manage multiple tasks in a fast-paced, rapidly changing environment, including balancing competing priorities, meeting deadlines, and adjusting to shifting operational needs

A collaborative, service-oriented mindset, with a genuine commitment to supporting employees, partnering with leaders, improving HR processes, and contributing to a positive and respectful workplace culture

Preferred

Bilingual fluency in English and Spanish, with the ability to translate conversations, documents, onboarding materials, and employee communications accurately and professionally for both office and field employees