OluKai · 2 days ago
Tradewind Services (OluKai, Melin, Roark) Sr Payroll and Benefits Manager
Irvine, CA
Full-time
Hybrid
Mid, Senior Level
$110K/yr - $140K/yr
7+ years expOluKai is part of Archipelago Companies, a portfolio of consumer lifestyle brands. The Sr Payroll and Benefits Manager is responsible for overseeing payroll processing, benefits programs, and compliance with regulations to ensure employees are paid accurately and receive appropriate benefits.
E-CommerceManufacturingSporting GoodsSports
Responsibilities
Maintain accurate payroll records for new hires, terminations, salary adjustments, 401k contribution changes, leave of and bonuses in HR and Payroll systems
Manage payroll schedules, tax filings, deductions, and direct deposits
Partner with Finance to reconcile payroll transactions and support budget planning
Oversee end-to-end payroll processing, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations. Serve as secondary backup for processing bi-weekly payroll submission in the event the payroll manager is unavailable, ensuring the accuracy in payroll operations
Ensure compliance with wage and hour laws, including FLSA, overtime calculations, and payroll tax reporting
Manager 401K audit and internal control/annual audit, prepare 401K and payroll-related documentation for audits and assist auditors in resolving discrepancies
Manage company benefits programs, including health insurance, retirement plans, FSA, life insurance, disability, and wellness initiatives
Partner with Human Resources for benefits enrollment, renewals, and changes, ensuring employees understand their options
Communicate with employees and management about benefits options and usage
Ability to audit monthly payments and resolve enrollment issues
Work with benefits providers and brokers to evaluate and improve plan offerings
Ensure compliance with ACA, COBRA, ERISA, and other benefits-related regulations
Address employee inquiries related to benefits and payroll, providing guidance on plan options, deductions, and eligibility
Collaborate with external vendors to negotiate benefits contracts and evaluate cost-effectiveness
Lead annual benefits open enrollment campaigns and wellness initiatives
Ensure payroll and benefits programs adhere to all applicable laws and regulations
Register to new states for new hires, if applicable
Prepare and submit payroll tax filings, W-2s, 1095-Cs, and other required government reports
Conduct internal audits of payroll and benefits data to maintain accuracy and compliance
Stay informed of changes in labor laws, tax codes, and benefits regulations to implement necessary adjustments
Adhoc and Payroll Analytics reporting compliance reports, including, but not limited to ACA, BLS, EEO, PCORI, EEO-1, CA Pay Reports, etc
Ensure accurate and timely processing of 1099 forms, reviewing vendor and contractor payments for compliance with IRS regulations and company standards
Optimize payroll and benefits processes to enhance efficiency and reduce errors
Maintain and improve payroll and benefits systems, collaborating with HRIS and IT teams
Automate reporting and workflows to streamline payroll and benefits administration
Implement best practices for payroll and benefits management
Oversee new system implementation, upgrades, testing, and integration of new technologies to improve operational efficiency
Play a key role in integrating payroll processes during acquisitions or mergers, ensuring a seamless transition for all employees
Manage and review Concur expense reports, ensuring proper documentation, adherence to policies, and timely reimbursement. Provide guidance to employees on expense-related inquiries
Coordinate accounting-related needs for retail locations, including Loomis cash-handling setup, business license requirements, and ongoing compliance to support smooth store operations
Serve as the primary point of contact for employee payroll and benefits inquiries
Provide clear communication and training on payroll procedures and benefits options
Qualification
Required
Bachelor's degree in accounting, finance, human resources, business administration, or a related field preferred or equivalent experience
Minimum 7 years of experience in payroll and benefits administration
Strong knowledge of payroll and benefits multi state laws, including FLSA, ACA, COBRA, ERISA, and IRS regulations
Experience with payroll and HRIS systems (e.g., ADP, Paychex, BambooHR, Full Circle)
Excellent attention to detail, problem-solving skills, and ability to manage confidential information
Professional Certifications such as: Certified Payroll Professional (CPP)
Strong organizational and time management abilities to meet deadlines in a fast-paced environment
Benefits
Complimentary chef prepared breakfast and lunch provided Monday - Thursday
Generous product gift program and all brand discounts
Growth opportunities within the Archipelago family of brands: OluKai, Kaenon, Melin, Roark
Company bonus program
5 year and 10 year Anniversary gifts to Hawaii and other desirable destinations
Medical, Dental, Vision insurance in accordance with plan guidelines
Company paid life insurance
401k with employer match in accordance with plan guidelines
15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
Paid beach and giveback days, bi annual team building events and other in person celebrations
Work with talented and great people who share a love of the ocean lifestyle
OluKai is a Certified B Corporation with paid company service days
Company
OluKai
OluKai manufactures products for the ocean lifestyle, such as waterproof leather sandals, shoes, and boots.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$3.15M2010-02-16Debt Financing· $3.15M
Leadership Team
K
Kerry Konrady
Chief Marketing Officer
Recent News
Company data provided by crunchbase