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Gibson Dunn · 4 days ago

Event Coordinator

DFW Metroplex

Full-time

Onsite

Entry Level

$75K/yr - $100K/yr

1+ years exp

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. The Event Coordinator will assist the events team in supporting the firm’s client-facing events, charitable activities, and ticket assets.

Law Practice

Comp. & Benefits

Responsibilities

Coordinating on-site and remote logistics for client events, receptions, and entertainment

Managing event shipping needs, preparing name tags, place cards, and event materials

Managing InterAction CRM updates by entering contact information, tracking responses, and generating attendee and RSVP reports

Serving as a point of contact for internal event inboxes—responding to inquiries, flagging issues, and ensuring timely follow-up with clients and internal stakeholders

Researching and recommending venues and vendors based on event needs; maintain up-to-date vendor databases and contact information

Collaborating with Accounting to track expected event charges, ensuring timely invoice processing, and submitting credit card expense memos with proper documentation

Overseeing organization and inventory of branded materials and event supplies; track usage and recommend replenishment as needed

Maintaining and proactively updating internal department systems, including branded merchandise (swag) inventory and event ticketing schedules

Qualification

Event coordinationMicrosoft Office SuiteProject managementInterAction CRMCommunication skillsProblem-solving skillsOrganizational skills

Required

Excellent written and verbal communication skills, with professional presence and client service orientation

Strong organizational and project coordination skills with exceptional attention to detail

Ability to prioritize tasks independently, manage competing deadlines, and adapt to shifting priorities

Collaborative, solutions-oriented mindset with strong problem-solving skills under pressure

Willingness to work evenings and weekends, as needed for events

1–3 years of relevant experience in corporate event coordination, marketing, or business development; law firm or professional services experience a plus

Proficient in Microsoft Office Suite, including advanced Excel, Word, and PowerPoint skills