Fairfax County Public Schools ยท 4 days ago
Student Information Assistant II (FCPS Internal Candidates)
Western High
Full-time
Onsite
Mid Level
$53,730/mo - $90,698/mo
3+ years expFairfax County Public Schools is seeking a Student Information Assistant II to perform accurate and confidential computerized student information system processing and data entry. The role involves maintaining student records, processing withdrawals and transfers, and ensuring data accuracy according to local directives and state guidelines.
EducationHigher EducationKnowledge Management
Responsibilities
Performs a variety of technically oriented and confidential tasks related to student information processing, data entry, and complex data and/or statistical reporting as the primary operator of SIS software
Enters and updates information on each student in SIS including, but not limited to, registration documents, quarterly grades, withdrawals, transfers, schedule changes, transcript updates, and grade point averages
Processes student school withdrawals/transfers and receives incoming and transfers outgoing student files to and from schools, ensuring documentation is complete to include transcripts and end-of-year report cards
Maintains student filing systems to include legal control records and action documents, such as parental custody orders and/or legal guardianship and communicates any status changes to a school administrator
Ensures accurate entry of all student needs into SIS to include English for Speakers of Other Languages, advanced academic programs, special education services, and 504 plans and communicating these assigned areas to appropriate administrator or counselor
Builds transcripts for new incoming students to ensure end-of-year transcripts are accurate
Processes and verifies student grades, performing monthly audits in collaboration with the Department of Information Technology to ensure completeness and accuracy for student transcripts
Tracks necessary attendance data and completes attendance reporting as assigned
Creates, edits, and maintains the current and future master schedule, assisting the director of student services with problem-solving related to the manipulation of scheduling to resolve issues
Performs scheduling tasks necessary for the opening, operating, and closing of each school year to include end-of-year processing for seniors
Reviews system information for errors, performs multiple monthly audits, and records and resolves data issues
Formats and retrieves information for requested standard and ad hoc queries for a variety of reports and statistical arrays adhering to school division directives and state guidelines relating to the confidentiality of student information data
Monitors membership report in education decision support library, performs daily queries and ensures membership is certified by principal each month
Assists office staff/registrar in the collection of registration documents from families with new and/or incoming students during peak times
Performs related duties as required or assigned
In a department:
Schedules, maintains confidentiality of, and performs data capture and control operations related to students assigned to special education, ESOL, alternative programs, or general education programs
Maintains correct data files and cross-references
Retrieves, reviews, and modifies existing data
Reviews system information for errors
Generates weekly and/or monthly reports
Coordinates communication to schools and program staff regarding the data processing information, adhering to school division directives and state guidelines relating to the confidentiality of student information data
Prepares manuals and documentation and participates in providing professional development
Responds to, tests, and implements changes in procedures due to the new computer system and software development
Performs related duties as required or assigned
Qualification
Required
Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate
Three (3) years of experience in general office administration, one (1) year of which shall have included working as a student information assistant (elementary), student services assistant, or equivalent level
Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience
Knowledge of office procedures and database management methods and practices related to student information including confidentiality requirements
Knowledge of Division regulations, policies, procedures, and processes focused on student enrollment and student records maintenance
Knowledge of county, state, and federal laws and regulations related to the assigned office
Proficiency in the use of technology and ability to learn associated software applications
Attention to detail, with skill in organization and identifying process efficiencies
Ability to process automated data, maintain data files, audit information, retrieve information, and produce complex monthly and/or ad hoc reports
Ability to multitask, work in a busy office environment, and apply time-management skills
Ability to establish and maintain collaborative working relationships with culturally diverse students, families, school staff members, and community members
Ability to communicate effectively, both orally and in writing
Preferred
School-based office experience
Company
Fairfax County Public Schools
Fairfax County Public Schools is an education mangement & knowledge management platform & a school giving education to students.
10001+ employees
H1B Sponsorship
Fairfax County Public Schools has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Marty Smith
Chief of Staff
Recent News
2025-02-03
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