BDO USA · 1 day ago
Administrative Assistant
Grand Rapids, MI
Full-time
Hybrid
Mid Level
$26/hr - $35/hr
3+ years expBDO USA is a leading accounting and advisory firm committed to helping people thrive every day. They are seeking an Administrative Assistant to provide in-office administrative support, assist with meetings and conferences, manage client data, and handle various administrative tasks in accordance with BDO standards.
AccountingConsultingFinancial Services
Responsibilities
Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:
Providing support to an assigned centralized administrative support ticket(s)
Providing support to another administrative support teams or office
Providing support to a national, Geo or market team(s) including the e-filing support for national tax administration team
Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up
Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses
Assists with new hire onboarding and employee offboarding as directed
Provides expense reporting support by submitting an expense report ticket
Collaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request
Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports
Handles related tax support services on a seasonal or as needed basis
Other duties as required
Qualification
Required
High School Diploma, GED or equivalent, required
Three (3) or more years of administrative experience, required
Advanced level of proficiency in Microsoft Office Suite, required
Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
Consistently seeks to improve processes
Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
Capable of managing highly confidential information
Ability to work well with all levels of management as well as outside external clients
Team player who is willing to help out as needed
Preferred
Bachelor's degree, preferred
Professional services firm experience, preferred
Experience with firm's ERP preferred
Benefits
Employee Stock Ownership Plan (ESOP)
Flexibility and opportunities for advancement
Comprehensive compensation and Total Rewards benefits
Company
BDO USA
BDO USA renders taxation, audit, assurance, advisory, and business outsourcing services to companies across all sectors of the economy.
10001+ employees
H1B Sponsorship
BDO USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (92)
2024 (101)
2023 (119)
2022 (151)
2021 (105)
2020 (199)
Funding
Current Stage
Late StageTotal Funding
$1.3BKey Investors
Apollo
2023-08-15Debt Financing· $1.3B
Leadership Team
Wayne Berson
CEO and BDO Principal
Catherine Moy
Chief People Officer
Recent News
International Accounting Bulletin
2026-01-12
2025-12-09
Best ERP Software, Vendors, News and Reviews
2025-11-05
Company data provided by crunchbase