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Bechtel Corporation · 14 hours ago

BEO Administrative Assistant

Sugar Land, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

Bechtel is a global leader in engineering and construction, having delivered over 25,000 projects worldwide. The Administrative Assistant for Bechtel Equipment Operations will support the management team by performing various administrative and facilities functions, ensuring smooth operations in the Sugar Land office.

ArchitectureConstructionProject Management

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Perform a variety of administrative duties of either a general or a specialized nature through research, analysis, and coordination with other functions and disciplines. Coordinate special activities and programs with manager’s input and approval

Receives and screens phone calls and visitors and directs them to the appropriate person. Collects, reviews, and distributes incoming hard copy mail and prepares outgoing mail to ensure accuracy. Coordinates meetings, arranging for facilities, equipment, and refreshments. Organizes material for meetings and presentations by preparing and distributing notices, agendas, information packets, and minutes. Independently manages calendars and coordinates complex travel arrangements for the responsible managers, if applicable. Prepares itineraries and completes expense reports when required. Maintains BEO Outlook distribution lists and BEO phone list

Acts as a facilities coordinator responsible for the day-to-day delivery of a variety of office services functions, such as office moves, renovation activities, food services, reception duties, printing services, communications, mail, space allocation, office supplies, furniture and equipment and miscellaneous services

Keeps reproductive equipment (copiers) serviced, order supplies, fill paper/toner. Manages office supplies and maintain inventory (purchase as needed). Administers the BEO conference rooms scheduling, order catering, if applicable. Coordinates office moves, adds and changes, and works with Procurement on office needs. Provides input and assists with the compliance of ES&H Core Processes for Office Facilities. Coordinates of all first aid related items including (but not limited to) the maintenance of first aid kits and AED supplies and checks

Qualification

Microsoft Office SuiteSharepointVisioConcurProcurement processesWork autonomouslyProfessional demeanorInterpersonal skillsOrganizational skillsCommunication skills

Required

Requires a high school diploma or equivalent and five years of related administrative experience supporting executive management is preferred

Must be able to pass a drug screen and background check

Must be a US Citizen

Knowledge of standards and practices related to office and administrative services

Knowledge of applicable industry, legislative and regulatory standards

Knowledge of technology, including hardware and software applications for administrative services functions

Understanding of computer systems used by disciplines/groups that have interface requirements with administration

Previous experience with procurement processes and accounts payable

Strong interpersonal and organizational skills with the ability to communicate effectively, verbally and in writing, with all levels of management

Ability to work autonomously and effectively within a team environment

Preferred

Intermediate to advanced skills in Microsoft Office Suite

Working knowledge of Sharepoint, Visio, and Concur

Excellent oral and written communication skills

Strong organizational skills; detail oriented

Experience interfacing with executive management and customers

Professional demeanor

Able to handle highly confidential information

Must be able to work independently

May be needed to work overtime with little or no notice

Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.

Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.