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Covenant Living Communities and Services · 7 hours ago

Administrative Assistant

Covenant Living at the Shores - Mercer Island, WA

Full-time

Onsite

Entry Level

$20.16/hr - $24.39/hr

1+ years exp

Covenant Living Communities and Services is part of a nationwide family of Continuing Care Retirement Communities, seeking an Administrative Assistant. This role is responsible for a variety of administrative duties to support the campus, with potential for permanent placement.

Elder CareHealth CareNursing and Residential CareRetirement

Responsibilities

Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc

Complete computer (Word, Excel, Publisher, OneNote) assignments which may include: preparation of mailings, invoices, mailing lists, memos, and correspondences

Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information

Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare

Provide support for administrative and large community events

Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes

Maintain campus contracts and certificates of Insurance & update as necessary

Create processes and procedures for administrative functions and in a common database

Routine filing of resident information

Process invoices for final administrative approval

Oversee large copy projects

Provide support for reception desks

Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances

Provide technological training and support to Concierge on the various software applications and office equipment

Provide training and support for new initiatives and new receptionists

Special projects as assigned by the administration office

Qualification

Microsoft Office SuiteClerical supportHealthcare experienceInterpersonal skillsCommunication skillsOrganizational skills

Required

High school education or equivalent

One year of related office experience providing clerical or administrative support

Experience in healthcare setting

Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English

Ability to remain calm in an emergency situation

Complete confidentiality when circulating general information

Proficient Microsoft Office Suite

Must be able to deal tactfully with staff, residents, family members, visitors and general public and have an interest in and desire to work with older adults