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Wiggin and Dana LLP · 2 days ago

Legal Administrative Assistant

Stamford, CT

Full-time

Onsite

Mid Level

3+ years exp

Wiggin and Dana LLP is a law firm seeking a Legal Administrative Assistant to provide high-level administrative and secretarial support to their legal team. The LAA will handle a variety of tasks including document preparation, client billing, and calendar management, while ensuring effective communication within the team.

Consulting

H1B Sponsor Likely

Hiring Manager

Jasmine Davila

Responsibilities

Provides word processing and document production services. Utilize office services support as appropriate

Drafts correspondence, having knowledge of common documents for applicable departments. For example, in litigation; pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders

Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact

Prepares documents for mailing with special attention given to completeness of enclosures, etc

Files court documents electronically

Handles incoming telephone calls, taking thorough messages. Makes sure call is given timely response

Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion

Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary

Ability to extract appropriate billing information as requested

Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files

Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements

Processes reimbursement requests

Dockets case/matter deadlines. Keeps attorneys apprised of deadlines

Tracks attorneys’ CLEs

Provides back‑up assistance to other administrative assistants and staff members as required

Notarizes documents as requested

Qualification

Microsoft Office SuiteLegal software knowledgeLegal writing skillsGrammarPunctuationCustomer service orientationCommunication skills

Required

3-5 years of administrative experience in a law firm or legal services industry

Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software

Ability to execute advanced formatting; table of contents, table of authority

Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc

Excellent knowledge of grammar, spelling and punctuation

Legal writing skills, knowledge of legal terminology

Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc

Strong oral and written communication skills

Strong customer service orientation

Ability to sit for extended period of time and use a keyboard and other office machinery

Company

Wiggin and Dana LLP

Wiggin and Dana is a law firm providing legal services in Connecticut, New York, Philadelphia, and Washington, DC.

Founded in 1934

New Haven, Connecticut, USA

201-500 employees

http://wiggin.com

H1B Sponsorship

Wiggin and Dana LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)