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Collin County · 1 day ago

Human Resources Assistant

McKinney, TX

Full-time

Onsite

Entry Level

$48K/yr - $48K/yr

2+ years exp

Collin County is seeking candidates for the Human Resources Assistant position, which provides administrative support to the Human Resources Department. The role involves customer support to applicants and managers, managing the recruiting and onboarding processes, and handling various administrative tasks.

Government Administration

Hiring Manager

Kacy D.

Responsibilities

Serves as the first point of contact for visitors to Human Resources and callers on the main line

Accepts and directs calls to the appropriate area, administers skills testing including typing tests, and assists applicants in person with navigating the online application process

Administers the recruiting process by preparing and publishing accurate job postings, assisting applicants with questions or application completion, assisting hiring managers, checking applications for completion, reviewing and forwarding offers for evaluation by management, monitoring application statuses, and compiling weekly personnel approval agendas for Commissioners Court

Coordinates and administers the onboarding process including initial employee meeting, I-9 completion and document inspection, and issuing employee badge

Perform purchasing duties for the department including maintaining standard office supplies, processing requisitions for payment of goods/services, reconciling and processing transactions on the purchasing card, and monitoring the status of payments/requisitions in the purchasing software system

Make arrangements for training and travel for Human Resources and Veterans Services personnel, including booking hotels, car rental reservations, providing credit card authorizations, compiling travel documents, and processing registrations

Completes expenditure estimates associated with travel and processes advance or reimbursement requests as needed

Processes written and verbal verifications of employment for former and current employees

Processes open record requests and ensures compliance with the Texas Public Information Act

Performs notarizations

Processes incoming mail and other documents and directs them to the correct work group

Maintains HR records including employee files and I-9’s in accordance with state and federal requirements, as well a strictly following internal procedures

Processes a variety of personnel transactions in the HRIS system with a high level of accuracy, including terminations, new hires, rehires, promotions, demotions, transfers, status changes, and personal information changes such as address and name

Processes all access/time badge requests for both employees and non-employees, including accepting and verifying requests, requesting and logging background check clearance, and printing and tracking badges issued

Processes service awards for employee milestone anniversaries and retirements

Performs driving record and credit checks on new hires

Perform other related administrative duties as required

Qualification

Microsoft Office SuiteCustomer service experienceTyping proficiencyHRIS system experienceDocument processingInterpersonal skillsWritten communicationOral communicationAttention to detailConfidentiality

Required

At least two years' work experience including experience in a customer-facing role and/or clerical/administrative experience including handling and processing documents, creating correspondence, and providing support to others in an office environment

An intermediate to high level of proficiency in using the Microsoft suite of applications including Excel, PowerPoint, Word, and Outlook is required

A high school diploma or equivalent is required

Must be able to type at a rate of 45 words per minute or better. Typing test required

Must possess and maintain a valid Texas Operator's Driver's License with an acceptable driving record

Must have strong interpersonal skills, including the ability to handle sometimes difficult or contentious situations with tact and professionalism

Excellent written and oral communication skills

Must be professional, detailed, accurate, able to manage multiple requests and tasks and prioritize tasks appropriately, and able to organize and ensure completion of all assigned tasks in the required time frame

Must be discreet and able to keep information confidential