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LaBella Associates · 8 hours ago

Project Coordinator

White Plains, NY

Full-time

Hybrid

Mid, Senior Level

$85K/yr - $95K/yr

5+ years exp

LaBella Associates is a specialized team that partners with building and fire departments throughout the Hudson Valley and Capital Region. They are seeking a highly organized Project Coordinator to manage plan reviews and inspections, ensuring compliance with state and local requirements while supporting project managers and technical staff.

ArchitectureConsulting

H1B Sponsor Likely

Responsibilities

Serve as the primary liaison for project intake, coordinating new assignments and ensuring all required documentation is received and logged

Schedule and track plan reviews, inspections, and deliverables, maintaining visibility into project status across multiple offices and team members

Support project managers and code reviewers by preparing correspondence, assembling submittals, and organizing review packages

Monitor task assignments and workflows to ensure deadlines are met and workloads are balanced across the team

Facilitate communication among internal staff, clients, and municipal stakeholders to resolve questions and clarify project requirements

Assist with QA/QC of outgoing deliverables, including verifying documentation completeness and formatting consistency

Maintain accurate project records in tracking systems and contribute to process improvement initiatives

Qualification

Project coordinationBuilding codes knowledgeMicrosoft Office proficiencyCommunication skillsQuality assuranceProcess improvementConstruction administrationPermitting experienceClient-facing correspondenceTeam collaboration

Required

Minimum 5 years of experience in project coordination, permitting, construction administration, or a related field

Strong organizational skills with the ability to manage multiple projects and priorities simultaneously

Excellent written and verbal communication skills, including client-facing correspondence

Proficiency with Microsoft Office and project management or tracking platforms

Ability to work collaboratively in a team environment and adapt to evolving workflows

Preferred

Familiarity with building permitting, plan review, or code enforcement processes preferred

Certification as a NYC Building Code Official or Inspector and/or ICC certification a plus

Applied knowledge of building codes and regulatory compliance processes a plus

Experience working directly with municipal building or fire departments a plus

Benefits

Flexible Work Schedule

Health/Dental Insurance

401k Plan with Employer Match

Short & Long Term Disability

Profit Sharing

Paid Time Off

Leadership Development Program

Fitness Reimbursement

Tuition Reimbursement

Referral Bonus Program

Wellness Program

Team Building Events

Community Service Events

Company

LaBella Associates

LaBella Associates is an international Architecture, Engineering, Environmental and Planning firm headquartered in Rochester, NY.

Founded in 1978

Rochester, New York, USA

1001-5000 employees

http://www.labellapc.com/

H1B Sponsorship

LaBella Associates has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (19)

2024 (12)

2023 (9)

2022 (9)

2021 (3)

2020 (2)