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Carma Connected · 15 hours ago

Executive Support

Miami Beach, FL

Full-time

Hybrid

Entry Level

$60K/yr - $70K/yr

2+ years exp

Carma Connected is a premier communications agency with a dynamic team of storytellers and media experts. They are seeking a proactive and organized Executive Assistant to support the executive leadership team, ensuring efficient operations by managing calendars, coordinating travel, and handling communications with professionalism.

AdvertisingBrand MarketingMarketingPublic RelationsSocial Media

Responsibilities

Manage executive calendars, scheduling professional and personal appointments, and prioritizing time-sensitive matters

Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and time zone logistics

Organize and prepare for meetings, including scheduling, agenda creation, distributing materials, and ensuring seamless execution across virtual and in-person formats

Serve as the primary point of contact for calls, emails, and communications, maintaining a polished and professional tone on behalf of the executive team

Draft, proofread, and prepare internal and external documents for team members, clients, and industry partners

Maintain organized filing systems and ensure accurate record-keeping across digital and physical documents

Conduct research, prepare reports, and assist with special projects and strategic initiatives as needed

Office management tasks including supply ordering

Maintain the highest level of confidentiality and discretion in handling sensitive information

Collaborate with senior leadership and department heads on client service, research, and operational projects

Proactively identify and address the needs of executives to ensure smooth day-to-day operations

Support the preparation and formatting of new business proposals

Assist with accounting functions, including budgeting for social media shoots and coordinating with the bookkeeper

Track and manage subscriptions, contracts, and other administrative records

Maintain flexibility for occasional evening or weekend availability

Support approximately 60% business-related and 40% personal tasks

Qualification

Executive calendar managementTravel coordinationGoogle Workspace proficiencyProofreadingInterpersonal skillsAttention to detailProblem-solvingTeam collaboration