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Medela · 6 hours ago

Senior Payroll Analyst-Staff Accountant

McHenry, IL

Full-time

Onsite

Mid Level

$100K/yr - $100K/yr

3+ years exp

Medela is a manufacturing organization seeking a Senior Payroll Analyst & Staff Accountant to ensure accurate payroll operations for U.S. and Canadian employees while supporting plant-level accounting and financial close activities. The role involves collaborating with operations, HR, and third-party providers to maintain payroll accuracy and compliance in a fast-paced environment.

Medical Device

Comp. & Benefits

Hiring Manager

Nadine Miller, CDR

Responsibilities

Manage and oversee end-to-end payroll processing for U.S. and Canadian employees, including hourly and salaried populations

Serve as the primary point of contact for third-party payroll processors

Support payroll tax filings, inquiries, and compliance at the federal, state, and local levels

Manage state payroll reporting and year-end payroll requirements

Coordinate and support annual Workers’ Compensation audits and related reporting

Assist with monthly, quarterly, and year-end close processes in accordance with company and regulatory requirements

Prepare and post recurring and non-recurring journal entries

Perform balance sheet reconciliations with a strong focus on accuracy, audit readiness, and internal controls

Maintain fixed asset records, including capitalization, depreciation, and asset disposals for plant equipment

Prepare and file sales and use tax returns

Maintain tax exemption certificates and support tax audits

Assist with additional indirect tax and compliance activities as needed

Process vendor invoices accurately and in accordance with purchasing and receiving controls

Review weekly vendor payment runs for accuracy and proper authorization

Resolve invoice discrepancies in coordination with procurement and plant operations

Serve as backup for accounts payable processing to support business continuity

Conduct expense report compliance audits and provide training to employees

Maintain vendor master data in ERP systems

Prepare and analyze monthly accounts payable and spend metrics to support cost control initiatives

Administer corporate credit card programs

Prepare and file annual 1099 reporting

Perform customs duties reconciliation for imported materials or equipment

Manage unclaimed property reporting

Support internal and external audits, including SOX-related activities if applicable

Assist with cross-functional projects and continuous improvement initiatives

Qualification

Payroll processingERP systems (SAP)Manufacturing accountingAccounts payableRegulatory complianceAnalytical skillsLogical reasoningAttention to detailEffective communicationProblem-solving

Required

Bachelor's degree in Accounting, Finance, or a related field

Minimum of 3 years of experience in a staff accountant or similar accounting role

Minimum of 3 years of payroll experience, preferably supporting hourly manufacturing workforces

Solid understanding of accounts payable processes and internal controls

At least 3 years of experience working with ERP systems

Ability to read, write, and communicate effectively in English

Strong attention to detail and commitment to accuracy and compliance

Ability to manage multiple priorities in a deadline-driven manufacturing environment

Effective communication skills with the ability to work across plant, corporate, and leadership teams

Strong analytical and problem-solving capabilities

Ability to apply logical reasoning to resolve practical accounting and payroll issues

Preferred

Experience in a manufacturing or distribution environment

Experience supporting multi-entity, multi-location, or global operations

ERP systems (SAP preferred)

Benefits

Comprehensive benefits plan

401K with match

Money Purchase Plan

16-week Paid Parental Leave

Generous PTO package, including 14 paid holidays

Company

Medela

Through advancing research, observing natural behavior, and listening to our customers, Medela turns science into care while nurturing health for generations.

Founded in 1961

Baar, ZG, CH

1001-5000 employees