Bookkeeping Enterprises ยท 14 hours ago
Accounts Payable Specialist
United States
Full-time
Remote
Mid Level
3+ years expBookkeeping Enterprises provides outsourced bookkeeping and accounting services to a diverse range of clients across multiple industries. They are seeking a highly organized Accounts Payable Specialist who will review, code, and process invoices, manage vendor communications, and ensure timely financial reporting for multiple clients.
AccountingConsultingFinancial Services
Responsibilities
Accurately review, code, and process invoices for multiple clients across various industries
Match purchase orders, packing slips, and invoices to ensure accuracy before payment
Enter bills, payments, and vendor credits into QuickBooks (both Desktop and Online, depending on the client)
Manage vendor communications, research discrepancies, and resolve billing/payment issues promptly
Prepare and process weekly check runs, ACH transfers, and wire payments for multiple clients
Reconcile vendor statements and maintain up-to-date accounts payable aging reports
Ensure timely and accurate posting of expenses to the correct client accounts and projects
Assist in preparing accruals and adjustments during month-end close for each client
Maintain organized digital files of vendor documents, W-9s, and other compliance forms
Support year-end processes including 1099 preparation and audit requests
Collaborate with other team members and client contacts to ensure smooth AP operations
Qualification
Required
Minimum of 3 years of hands-on Accounts Payable experience
Strong proficiency with QuickBooks (both Desktop and Online versions) a must
Ability to manage competing deadlines and prioritize tasks across multiple client accounts
Strong working knowledge of Microsoft Excel (VLOOKUP, pivot tables) and Microsoft Office
Familiarity with document management systems and cloud-based accounting tools
Excellent communication skills to professionally interact with clients and vendors
High attention to detail and accuracy when handling multiple sets of books
Ability to work independently while also collaborating as part of a remote accounting team
Preferred
Experience working with multiple clients or in a public accounting/outsourced bookkeeping environment
Knowledge of GAAP and internal controls related to accounts payable
Experience preparing 1099s and supporting external audits
Benefits
Competitive compensation
The opportunity to work with a wide variety of industries and client businesses
Flexible work environment with growth opportunities
Company
Bookkeeping Enterprises
Bookkeeping Enterprises is an accounting firm that provides bookkeeping and accounting services to businesses and individuals.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase