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Bechtel Corporation · 11 hours ago

BEO Administrative Assistant

Sugar Land, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

Bechtel Corporation is a global leader in engineering and construction, and they are seeking an Administrative Assistant for their Equipment Operations team in Sugar Land, TX. The role involves performing various administrative and facilities functions to support the BEO management team and ensure smooth office operations.

ArchitectureConstructionProject Management

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Perform a variety of administrative duties of either a general or a specialized nature through research, analysis, and coordination with other functions and disciplines. Coordinate special activities and programs with manager’s input and approval

Receives and screens phone calls and visitors and directs them to the appropriate person. Collects, reviews, and distributes incoming hard copy mail and prepares outgoing mail to ensure accuracy. Coordinates meetings, arranging for facilities, equipment, and refreshments. Organizes material for meetings and presentations by preparing and distributing notices, agendas, information packets, and minutes. Independently manages calendars and coordinates complex travel arrangements for the responsible managers, if applicable. Prepares itineraries and completes expense reports when required. Maintains BEO Outlook distribution lists and BEO phone list

Acts as a facilities coordinator responsible for the day-to-day delivery of a variety of office services functions, such as office moves, renovation activities, food services, reception duties, printing services, communications, mail, space allocation, office supplies, furniture and equipment and miscellaneous services

Keeps reproductive equipment (copiers) serviced, order supplies, fill paper/toner. Manages office supplies and maintain inventory (purchase as needed). Administers the BEO conference rooms scheduling, order catering, if applicable. Coordinates office moves, adds and changes, and works with Procurement on office needs. Provides input and assists with the compliance of ES&H Core Processes for Office Facilities. Coordinates of all first aid related items including (but not limited to) the maintenance of first aid kits and AED supplies and checks

Qualification

Microsoft Office SuiteSharepointVisioConcurProcurement processesWork autonomouslyProfessional demeanorInterpersonal skillsOrganizational skillsCommunication skills