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Lloyd · 1 day ago

Administrative Manager

Stony Brook, NY

Full-time

Onsite

Mid, Senior Level

$35/hr - $35/hr

3+ years exp

LLoyd Staffing is seeking an Administrative Manager in the Healthcare Industry. This role oversees the Department’s Educational and Administrative Operations, ensuring alignment between academic and administrative functions while supporting the Department Administrator in managing personnel and departmental goals.

Human ResourcesStaffing Agency

Responsibilities

Support the Department Administrator in overseeing administrative and educational functions by coordinating team activities, standardizing procedures, and ensuring staff efforts align with departmental priorities

Directly supervise the Administrative Medical Coordinator(s) and Residency Program Coordinator(s), ensuring effective coverage, professional growth, and adherence to departmental standards

Oversee administrative functions supporting divisional teams, including scheduling coordination, communication processes, documentation accuracy, and maintenance of service workflows

Ensure Administrative Medical Coordinators provide comprehensive support to division chiefs, attending physicians, nurse practitioners, and fellows—including coordination of communications, documentation, and administrative follow-up

Standardize and streamline division-level administrative procedures to ensure consistency and efficiency across sites

Partner with Human Resources in recruitment, training, evaluation, timekeeping, attendance monitoring, and performance management of assigned staff, maintaining compliance with institutional policies

Support the Vice Chair for Education, who holds primary oversight of ACGME and program requirements, through administrative coordination, HR support, and alignment of departmental priorities

Lead or assist with special projects that advance departmental initiatives, process improvements, and operational efficiency, ensuring milestones are tracked and completed on time

Ensure adherence to departmental and institutional policies by maintaining accurate documentation, supporting audits, and fostering a culture of accountability and service excellence

Qualification

Healthcare ManagementOperations ManagementTeam LeadershipBudget ManagementMicrosoft Office SuiteEducational Program CoordinationConflict ResolutionOrganizational Skills

Required

Bachelor's Degree in Business Administration, Healthcare Management, or Related Field. In lieu of degree, we will accept 4 years of experience in Operations or Healthcare Management

3-5 years of experience in Operations or Healthcare Management

Demonstrated ability to lead teams in a complex healthcare or academic environment

Excellent communication, organizational, and conflict resolution skills

Ability to manage multiple priorities, work effectively in a fast-paced environment, and lead a diverse team

Proficiency in Microsoft Office Suite

Strong understanding of budget management, procurement processes, and financial oversight

Experience in academic medicine or a large healthcare organization

Familiarity with educational program coordination and ACGME standards