Solomon Page ยท 20 hours ago
Executive Assistant
New York, NY
Full-time
Onsite
Mid, Senior Level
7+ years expSolomon Page is a specialty niche provider of staffing and executive search solutions. They are seeking an experienced Executive Assistant to support the Head of the Team and two Managing Directors, requiring exceptional organizational skills and the ability to manage a high volume of work in a fast-paced environment.
Asset ManagementConsultingProfessional Services
Responsibilities
Manage complex calendars and meeting schedules, including large group and recurring meetings
Develop a strong understanding of business priorities to proactively manage scheduling and anticipate needs
Arrange domestic and international travel arrangements including all hotels, ground transporatoin, cars, etc
Prepare and submit monthly expense reports using Concur, ensuring accuracy and timely follow-up
Make meeting, dining, and event reservations as needed
Partner closely with other Executive Assistants to provide coverage and ensure seamless team support
Proactively track deadlines and deliverables, keeping the team informed on status and completion of work
Assist with research, special projects, and ad hoc assignments as required
Coordinate execution, notarization, and delivery of a large volume of documents, often under tight, transaction-related deadlines
Qualification
Required
7+ years of experience supporting senior executives in a fast-paced environment; finance and/or real estate experience preferred
Demonstrated ability to manage a high volume of work while maintaining accuracy and attention to detail
Strong sense of urgency with excellent time management and prioritization skills
Ability to multitask and remain calm under pressure while meeting critical deadlines
Clear, professional, and effective communicator (verbal and written)
Team-oriented mindset with a willingness to collaborate closely with other assistants
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Preferred
Notary designation preferred; otherwise, willingness to obtain certification within three months of hire
Company
Solomon Page
Founded in 1990, Solomon Page is a leading staffing and executive search firm headquartered in New York City with offices across the United States.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lloyd Solomon
Managing Director
Rachel Tigges
CMO
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