Streamline Defense · 5 days ago
Executive Administrative Assistant
Tampa, FL
Full-time
Onsite
Senior Level
5+ years expStreamline Defense is seeking an exceptionally qualified candidate to serve as an Executive Administrative Assistant in support of Headquarters, United States Special Operations Command (HQ USSOCOM). The role involves providing comprehensive administrative support to J5 leadership, managing schedules, and facilitating various operational tasks.
CRMInformation TechnologySecurity
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Support USSOCOM J5 Director, Vice Director, and Deputy Director with day-to-day management and administration of project tasks
Develop detailed work plans and schedules in response to support service requests
Manage operational schedules and maintain long-range plan calendars for J5 leadership
Assist with Battle Rhythm meetings and events including scheduling conference rooms, VTC equipment, seating charts, and providing copies of read aheads
Handle telephone calls, messages, short-fused taskers, and daily details in support of office calls, briefings, and social functions
Maintain internal suspense systems and track status to ensure completion
Research and resolve administrative issues and complaints with complete and quality resolution
Plan and implement visits, conferences, and events involving distinguished visitors, guests, and groups
Make travel arrangements in the Defense Travel System and assist with travel voucher issues
Perform quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance
Use multiple office automation software applications to produce documents with complex formats including graphics, tables, and spreadsheets
Develop, establish, update, and maintain office procedures and records files
Control and disseminate classified and unclassified mail
Collect, collate, and present metrics
Prepare documentation to initiate requests for additional resources including equipment, furniture, supplies, space, and printing support
Provide Protocol support and independently identify administrative problems with potential solutions
Qualification
Required
Active Top Secret security clearance with SCI eligibility
Minimum 5 years of experience providing executive-level (J-Code Director, General Officer/Flag Officer) administrative support services to the Government
BA/BS degree with 3 years of executive-level administrative support experience may be substituted for the 5 years of experience without a degree
Multifunctional administrative professional skilled in data management with executive-level written and oral communications skills
Experience with Microsoft Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM
Strong skills in data management and computer/internet research
Company
Streamline Defense
Streamline Defense delivers cutting-edge intelligence, cyber, and mission support solutions that outpace threats and drive operational advantage across defense and national security missions.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Terrell Martin
CEO
Robert P. Thompson, PMP, ITIL v3
Chief Operating Officer
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