Gainor Staffing ยท 2 days ago
Legal Practice Assistant
Menlo Park, CA
Full-time
Onsite
Senior Level, Lead/Staff
$110K/yr - $125K/yr
10+ years expGainor Staffing is representing a global industry-leading law firm that is seeking a Legal Practice Assistant to join their team. The role involves managing complex schedules for senior attorneys, coordinating meetings, providing support on legal matters, and overseeing billing-related activities.
B2BConsultingHuman ResourcesStaffing Agency
Hiring Manager
Marcus Cohlan
Responsibilities
Manage complex calendars and daily schedules for senior attorneys
Serve as a primary point of contact for calls, emails, and correspondence
Coordinate meetings and prepare agendas, materials, and presentations
Plan and organize domestic and international travel, including flights, accommodations, transfers, and detailed itineraries
Provide end-to-end support on legal matters, including file opening, client onboarding, and matter closure
Draft, edit, proofread, and format correspondence, presentations, and legal documentation to a consistently high standard
Oversee billing-related activities by managing time entries, coordinating invoices, and liaising with finance teams
Submit and reconcile expense claims, ensuring accuracy and compliance
Support business development efforts by coordinating client events, maintaining CRM records, and preparing briefing materials
Conduct client and market research and help maintain internal databases and website content
Qualification
Required
You bring a minimum of 10 years of experience in a secretarial or legal assistant role within a global law firm
You are highly organized, detail-focused, and comfortable supporting multiple senior stakeholders simultaneously
You communicate clearly and professionally, both verbally and in writing, and handle sensitive information with discretion
Experienced with Microsoft 365 and familiar with legal document and billing systems such as iManage and 3E Elite
Preferred
Experience supporting US Capital Markets or Global ECM practices is strongly preferred
Bachelor's degree preferred
Company
Gainor Staffing
Gainor Staffing is a women owned firm that recruits for clients businesses and candidates careers in creative, administrative, and HR.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Gail Tessler
Owner and President
Norma Menkin
Owner and President
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