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Rela Language Professionals · 15 hours ago

Executive Assistant/Office Coordinator

Boise, ID

Full-time

Onsite

Entry, Mid Level

$22/hr - $25/hr

2+ years exp

RELA Language Professionals is a company that provides interpretation and document translation services in over 80 languages. They are hiring an Executive Assistant & Office Coordinator to support the leadership team and ensure smooth office operations in Boise.

Translation & Localization

Responsibilities

Manage calendars, meetings, agendas, and follow-ups

Draft professional emails and internal communications

Track action items and deadlines; drive tasks to completion

Support special projects, research, and miscellaneous “make this happen” requests

Be the Boise point of contact for walk-ins/visitors and interpreter support

Keep the office organized and running; supplies, facility needs, vendor coordination

Coordinate logistics for on-site meetings, interpreter training, and orientation

Handle mail/shipping and secure document handling

Maintain clean digital/physical filing and documentation standards

Own translation projects end-to-end: intake, requirements gathering, quoting inputs, and delivery timelines

Assign work to the right translator/reviewer, track progress, and keep stakeholders updated

Review final deliverables for completeness and client-ready formatting/polish; coordinate revisions when needed

Deliver the final product to clients professionally and on time; maintain a clean translation log/status tracker

Ensure translation billing details are complete and hand off clean documentation for invoicing

Coordinate certified/notarized translation needs when applicable

Print, laminate, trim, and distribute badges and OPI/VRI cards cleanly and consistently

Produce professional office/client-facing materials (signs, packets, handouts)

Apply strong visual attention to detail: alignment, margins, spacing, borders, color, consistency

Update simple materials using templates (e.g., Canva, Word/PowerPoint layout, PDF tools)

Receive and record client payments (checks)

Prepare/coordinate deposits and deposit documentation (audit trail)

Send confirmations/supporting docs to accounting for recordkeeping

Support invoice inputs and routing (details, PO numbers, job references, translation vs interpreting)

Assist with collections support (tracking, documentation, follow-up)

Chase clarifications on time/actuals mismatches and invoice exceptions

In-person Boise support for interpreter onboarding and document collection/scanning

Track and follow up on compliance requirements and escalate at-risk deadlines

Keep interpreter files accurate, current, and clean (no duplicates/outdated docs)

Support status changes and ensure updates “stick” across tools (as directed)

Maintain action-item and open-loop trackers

Send clear status updates so leadership doesn’t have to chase people

Coordinate across teams to ensure Boise-side steps are completed and documented

Triage overflow calls and route correctly while capturing key intake details

Perform simple scheduling support tasks only when delegated (confirm availability, send templates, update notes)

Qualification

Administrative supportOffice coordinationOrganizationWritten communicationAttention to detailCanvaNotary PublicResourcefulSolution-orientedProfessional judgmentCalm under pressure