Stinson LLP ยท 13 hours ago
Legal Administrative Assistant
Phoenix, AZ
Full-time
Onsite
Mid Level
3+ years expStinson LLP is a multi-practice law firm seeking a Legal Administrative Assistant (LAA) to join their team. The LAA will be responsible for producing various work products related to the attorney/client interface, including document production, time entry management, and travel coordination.
CommercialConsultingFinanceLegal
Responsibilities
Responsible for typing and modifying legal documents accurately and within requested timeframes for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects
Coordinates lengthy and complex document preparation with Work Product Support Services as needed
Prepares documents for e-filing as required
Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required
Ensures that all attachments, exhibits and enclosures are included
Maintains paper and electronic files in compliance with current policies
Works with Information Governance to create and maintain client files and indexes
Marks case or matter related documents as needed with filing instructions to ensure proper filing
Performs routine filing and retrieves files as needed
Maintains chronological files and administrative files for assigned attorneys
Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements
Coordinates specific client dates with the Calendar/Docket Department as needed
Prepares and processes new matter forms
Receives and screens phone calls and takes messages as required
Receives and directs clients and visitors
Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports
Schedules meetings and arranges for conference rooms and meals
Maintains and updates contact names and addresses in the contact database
Communicates effectively with clients and with others in the Firm
Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines
Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting
Prepares expense reimbursement/disbursement requests
Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets
Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits
Works cooperatively with other departments and individuals in the Firm
Performs other duties as assigned by core practice group
Qualification
Required
High School diploma or equivalent
3-4 years of LAA experience or equivalent
Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as FileSite or WorkSite
Preferred
College or business school
Prior experience in the assigned practice area(s)
Strong computer skills
Law firm experience preferred
Benefits
Competitive compensation and benefits package
Company
Stinson LLP
Stinson LLP collaborates with clients ranging from individuals and privately held enterprises to national companies and international public corporations.
501-1000 employees
H1B Sponsorship
Stinson LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2022 (1)
2021 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Emily Dalbec, CPA
CFO
Shawn L. Adams, MBA
Chief Operating Officer
Recent News
bloomberglaw.com
2025-04-17
Missouri Business Alert
2025-01-22
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