Beacon Hill · 1 day ago
Temporary Executive Assistant
Boston, MA
Full-time
Onsite
Mid Level
$42/hr - $42/hrBeacon Hill is a leading private equity firm seeking a highly polished Executive Assistant for a 6-month maternity leave coverage. The role involves managing executive calendars, coordinating travel, and providing communication support within a collaborative admin team.
Staffing Agency
Responsibilities
Manage complex executive calendars with accuracy and strong judgment
Schedule meetings quickly while balancing shifting priorities and stakeholder needs
Assess urgency, understand involved parties, and coordinate efficiently
Utilize Outlook features to anticipate needs and handle requests proactively
Complete travel requests promptly and accurately
Review calendars to confirm logistics, meeting details, and locations
Present efficient flight and hotel options with clear comparisons
Manage special requests, approvals, and last‑minute changes
Communicate booking issues quickly and provide practical alternatives
Provide timely, clear communication with executives and the admin team
Demonstrate assertiveness when handling time‑sensitive or high‑priority matters
Manage incoming requests thoughtfully and adapt to individual preferences
Reduce inbox clutter by consolidating updates and sharing key information efficiently
Qualification
Required
Manage complex executive calendars with accuracy and strong judgment
Schedule meetings quickly while balancing shifting priorities and stakeholder needs
Assess urgency, understand involved parties, and coordinate efficiently
Utilize Outlook features to anticipate needs and handle requests proactively
Complete travel requests promptly and accurately
Review calendars to confirm logistics, meeting details, and locations
Present efficient flight and hotel options with clear comparisons
Manage special requests, approvals, and last‑minute changes
Communicate booking issues quickly and provide practical alternatives
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Familiar with OneNote, Adobe PDF tools, and standard office equipment
Skilled in virtual meeting platforms such as Zoom
Experienced with expense reporting systems, including Concur
Provide timely, clear communication with executives and the admin team
Demonstrate assertiveness when handling time‑sensitive or high‑priority matters
Manage incoming requests thoughtfully and adapt to individual preferences
Reduce inbox clutter by consolidating updates and sharing key information efficiently
Prior Executive Assistant experience supporting senior leaders
Heavy travel coordination and expense reporting background
A reliable, consistent presence with minimal time off
A flexible team player willing to support the broader admin group
Someone who respects and prioritizes the schedules of other admins
Preferred
Industry experience in private equity or financial services preferred
Benefits
Medical
Dental
Vision
Federal and state leave programs
Company
Beacon Hill
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
Founded in 2000
1001-5000 employees
H1B Sponsorship
Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (94)
2023 (76)
2022 (60)
2021 (77)
2020 (86)
Funding
Current Stage
Late StageLeadership Team
Amber Leslie
Executive Assistant to CEO
Amy Van Sicklin
Chief Culture Officer
Recent News
Company data provided by crunchbase