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Millennium · 1 week ago

Facilities Coordinator

New York, New York, United States of America

Full-time

Onsite

New Grad, Entry Level

$50K/yr - $100K/yr

Millennium is seeking a Facilities Coordinator to manage various aspects of office facilities. The role involves coordinating catering services, managing office supplies, and ensuring the smooth operation of facilities-related tasks.

Asset ManagementFinanceFinancial ServicesHedge Funds

H1B Sponsor Likely

Responsibilities

Conference Center setup, including accepting food deliveries and set-up

Coordinate with Portfolio Manager Business Support team on daily catering schedule

Complete set-ups and clean-ups, requesting additional resources when required

Ensure requests for physical set-ups are fulfilled in a timely manner and are well communicated

Work with specific groups on any special events that include catering (freight reservation), set up, clean up, signage, etc

Act as the Office Depot point of contact and process all office supply special requests

Confirm accurate level of approved supplies and toner inventories are on hand and place orders as needed

Monitor facilities invoices inbox to ensure that all invoices are accounted for and paid for in a timely fashion

Enter Facilities related PO requests in Oracle (one off requests and Master PO requests)

Ensure coffee machines are set up and that pantries are ready for start of business every single day

Schedule preventative maintenance and respond to urgent maintenance calls

Sort incoming mail for distribution and dispatch outgoing mail

Log and track all incoming priority packages and deliver to recipients with signature time and date

Process certified/return receipt packages and deliver to post office

Qualification

Customer serviceTime managementDetail orientedTeamworkCommunication skills

Required

Skill in providing quality customer service

Able to prioritize in a fast paced, high pressure, constantly changing environment; good sense of urgency and time management

Detail oriented; demonstrates thoroughness and strong ownership of work

Good teammate with a strong willingness to participate and help others, but also the ability to work independently

Quick learner with excellent communication and interpersonal skills

Benefits

Discretionary performance bonus

Comprehensive benefits package

Company

Millennium

Glassdoor3.7

Millennium is a global, diversified alternative investment firm, founded in 1989, which manages $83.5 billion in assets.

Founded in 1989

New York, New York, USA

5001-10000 employees

https://www.mlp.com

H1B Sponsorship

Millennium has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (264)

2024 (146)

2023 (156)

2022 (146)

2021 (73)

2020 (86)