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Hollstadt Consulting · 22 hours ago

Administrative Assistant

Rochester, MN

Contract

Hybrid

Entry Level

$16.19/hr - $16.19/hr

2+ years exp

Hollstadt Consulting is seeking an Administrative Assistant to function as a departmental resource working on a wide variety of tasks and projects. The role involves managing calendars, supporting individuals, and performing various secretarial and clerical tasks to ensure accuracy and completeness of documents.

Consulting

Growth Opportunities

Responsibilities

Primarily answering inbound call center telephone calls, but additional tasks may be assigned and could include processing mail and faxes, entry and triage of multiple forms and reports, filing legal forms, sending out correspondence, setting up new cases, routing incoming documentation and correspondence, processing authorizations, and a variety of other tasks that relate to employee leave benefits, and accommodations

Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks

Is accountable for ensuring accuracy and completeness of all documents

Tasks may include:

Transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; supporting departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining electronic files and records

Routinely serves as a resource and mentor to others as opportunities arise

Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported

Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role

Qualification

Organizational skillsWritten communicationOral communicationTyping 60 WPMClerical software experienceInterpersonal relationsCustomer service focusAttention to detailDecision-makingAdaptability

Required

Requires excellent application of grammar, punctuation, and English usage

Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, copier/fax machine, etc.)

Must possess high-level skill in organization, professional/customer service focus, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters

Must demonstrate good decision-making and judgment as well as attention to detail and follow-through

Must be able to adapt to a rapidly changing environment

Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, supporting individuals, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc