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Field Calibrations, Inc. · 10 hours ago

Executive Assistant to the Chief Operating Officer & President/CEO

Phoenix, AZ

Full-time

Onsite

Senior Level

5+ years exp

Field Calibrations, Inc. is a leading calibration laboratory seeking a highly organized Executive Assistant to support the Chief Operating Officer and President/CEO. This role involves managing complex schedules, arranging travel, and providing comprehensive administrative support across both organizations.

Consumer Electronics

Responsibilities

Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones (Arizona and Alaska)

Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries

Prepare correspondence, reports, presentations, and other documents; handle confidential information with the utmost discretion

Serve as the primary point of contact for internal and external stakeholders, including board members, shareholders, customers, vendors, and tribal/community representatives

Assist with financial tasks such as expense reports, invoice processing, basic bookkeeping support, and coordination with accounting teams

Organize and maintain files, records, and documentation for both companies, ensuring compliance and easy retrieval

Support board meetings, shareholder communications, and corporate governance activities for Emmonak Corporation

Coordinate projects, track action items, and follow up on deliverables across operations, quality, and administrative functions

Handle personal administrative tasks for the executive as needed, while maintaining professional boundaries

Assist with special projects and ad-hoc requests in all areas of the businesses, including operations, quality management, and strategic initiatives

Qualification

Executive Assistant experienceMicrosoft Office SuiteOrganizational skillsTime-management skillsDiscretionMulti-company experienceANCsWritten communicationVerbal communicationIntegrityTeam collaboration

Required

Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives (minimum 5+ years preferred)

Exceptional organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools

Excellent written and verbal communication skills; professional and polished demeanor

High level of integrity and discretion when handling sensitive and confidential information

Ability to work independently with minimal supervision, while being a collaborative team player

Flexibility to occasionally work outside standard hours to accommodate executive needs or time zone differences

Preferred

Experience in a multi-company or remote-support environment is a plus; familiarity with Alaska Native Corporations (ANCs) or regulated industries is advantageous

Associates degree or equivalent experience preferred