Catholic Charities of the Diocese of Rochester · 4 days ago
ADMINISTRATIVE ASSISTANT
Rochester, NY
Full-time
Onsite
Entry Level
$19/hr - $20/hr
1+ years expCatholic Charities of the Diocese of Rochester is a regional agency dedicated to serving the community for over 100 years. They are seeking an Administrative Assistant to provide administrative, operational, and records management support for agency-wide security functions, ensuring effective communication and documentation within the department.
Government Administration
Responsibilities
Provides administrative support including filing, scanning, correspondence, scheduling, report preparation, and general departmental documentation
Coordinates department meetings, safety training, and security-related site visits including logistics, calendars, communications, and materials
Maintains organized electronic filing systems and SharePoint repositories for the Safety & Security Services Department
Prepares and maintain security-related logs, reports, tracking databases, and documentation files as assigned
Maintains records associated with the agency’s mass alert and notification system, including user status tracking, department enrollment documentation, and administrative change records as provided by authorized system administrators
Maintains records of access control badge assignments including documentation of issuance, permission level changes, and deactivations entered by authorized personnel
Maintains and audit key distribution logs to ensure accurate documentation of who issued, received, returned, or replaced keys
Maintains documentation related to incident reporting, corrective actions, and follow-up record retention
Supports the secure storage and confidentiality of all safety and security records
Supports staff onboarding documentation related to credentials and access paperwork processing (without issuing credentials)
Assists with scheduling vendors and service appointments as needed
Maintains office supply inventory and ordering for the department
Participates in department and agency meetings and trainings as required
Maintains the highest level of confidentiality and comply with all safety, privacy, and compliance requirements
Provides general administrative back-up support to the Safety & Security Services Department as needed
Performs other duties as assigned
Participates in relevant Agency meetings and/or trainings
Actively pursues development of professional competencies related to job performance through reading, supervision, in-service training and attendance at conferences and workshops
Awareness and active support of the Agency's Mission, Vision, Values and Strategic Plan. Including, but not limited to, supporting the Agency's Core Competency initiatives of being Collaborative and Community Focused, Innovative and Entrepreneurial, and Culturally Competent and Diverse
Qualification
Required
Associate degree preferred and a minimum of one-year administrative experience. Equivalent combination of education and experience may be considered
Valid and clean NYS Driver's License
A minimum one-year administrative support experience required
Proficiency with Microsoft Office required
Preferred
Experience With SharePoint Preferred
Experience handling confidential or compliance-sensitive records preferred
Experience in security, facilities, risk management, healthcare, or nonprofit settings is helpful
Benefits
Competitive salary and 403b retirement plan
Generous time off package and work-life balance
Comprehensive benefits package
Supportive and collaborative environment
Opportunities for growth and development
Intrinsic reward of truly making a difference in people's lives
Company
Catholic Charities of the Diocese of Rochester
Inspired by the Gospel and rooted in Catholic Social Teaching, we’re on a mission to build a just and compassionate society to advance the dignity of all people.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase