Coast to Coast Legal Aid of South Florida ยท 3 days ago
Administrative Assistant
Plantation,FL,US
Full-time
Onsite
New Grad, Entry LevelCoast to Coast Legal Aid of South Florida, Inc. is a non-profit organization providing free civil legal services to low-income residents. They are seeking a full-time Administrative Assistant to support various executives and ensure effective program management, board governance support, and smooth daily operations.
LegalNon ProfitProfessional Services
Responsibilities
Work closely with the Executive Director, Chief Financial Officer, Human Resources Manager, Directors, Supervising Attorneys, and Program Administrator to support efficient program management
Maintain all corporate records and official organizational documents
Organize staff meetings, set calendars, and coordinate administrative workflows and deadlines
Complete insurance applications and related documentation
Arrange staff travel and lodging
Register staff for trainings and conferences
Schedule internal and external meetings
Process payment of bar dues and professional registrations
Schedule Board of Directors meetings and prepare, distribute, and maintain agendas and supporting materials
Attend all Board meetings and accurately record and maintain official meeting minutes
Coordinate with the Program Administrator to ensure timely submission of Board minutes and attachments to grantors
Maintain current Board roster and committee records
Update and maintain the Board Manual on an annual basis
Reconcile monthly bank statements and perform administrative tasks in support of the fiscal department
Assist in preparation for program monitoring visits by funders
Assist in compiling reports, records, and documentation for auditors
Provide administrative support to the Human Resources Department, including onboarding-related tasks and record maintenance
Provide administrative support to the Development Department, including assistance with grant applications, reporting, and compliance tracking
Help organize workloads, timelines, and deadlines related to grants and reporting requirements
Maintain user accounts for staff in legal and professional systems including MIE, PLI, and other legal resources
Serve as a back-up administrator for KnowBe4 Cybersecurity Training
Serve as a back-up Site Administrator for the Legal Server case management system
Performs all other duties as assigned and/or requested by Executive Director, Management Team, Supervisors, or as required by grant(s)
Qualification
Required
Strict adherence to confidentiality
Exceptional organizational skills with strong attention to detail and accuracy
Ability to prioritize and manage multiple responsibilities simultaneously
Ability to work independently with minimal supervision and follow direction without requiring follow-up
Ability to establish, manage, and meet strict timelines and deadlines
Strong interpersonal skills and ability to collaborate effectively in a diverse work environment
Flexibility and ability to work under pressure
Excellent written, verbal, and phone communication skills
Proficiency in Microsoft Office, Teams, Zoom, Excel, and Adobe PDF
Due to funder requirements, all applicants must pass a background check before employment begins
Preferred
Bachelor's degree preferred
Prior experience in a legal aid, nonprofit, LSC-funded organization, government, or similar setting is strongly preferred
Experience with legal case management systems; familiarity with Legal Server is a plus
Experience taking meeting minutes is a plus
Benefits
Medical
Vision
Dental (100% employer paid for individual coverage)
Life
Short-term
Long-term disability insurance (100% employer paid coverage)
Supplemental insurance
403(b) plan (tax-sheltered annuity plan) with an employer contribution
Substantial discounts on gym memberships
Parks
Travel
Pet insurance
Substantial paid time off package which includes vacation, sick leave and over 12 holidays a year
Company
Coast to Coast Legal Aid of South Florida
Coast to Coast Legal Aid of South Florida is a law firm that focuses on family, senior law, economic advocacy, and community health sectors.
Founded in 2003
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase