Burnett Specialists Staffing | Recruiting · 5 days ago
Subcontracts Administrator
Austin, TX
Contract
Onsite
Entry, Mid LevelBurnett Specialists Staffing is a top commercial construction company seeking a Subcontracts Administrator. This role involves supporting Project Managers and the Contracts team with vendor management, bid coordination, scheduling, and billing for high-end commercial projects.
EmploymentRecruitingStaffing Agency
Hiring Manager
Angela Migliaccio
Responsibilities
Oversight, management and coordination of all downstream of all Construction Subcontracts, Work Authorizations, and Purchase Orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign
Enforce and track all subcontractor insurance requirements and maintain current certificates of insurance, consultants and/or vendors in VISTA and ICA
Review weekly subcontractor non-compliance and clear discrepancies
Create Project specific insurance certificates
Assist PMs and accounting in closing subcontracts and conducting contract audits
Produce and publish reports as required
Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management
Perform special projects and other assignments as requested by internal teams
Qualification
Required
Previous construction industry experience
Previous contract administration experience
Previous insurance compliance experience with understanding of commercial insurance terminology and concepts
Familiarity with Vista Viewpoint, BuildOps and DocuSign software
Associate's degree or higher
Desires opportunity to expand level of support provided to internal teams
Excellent judgment and critical thinking ability
Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow
Strong organization skills and high level of attention to detail, including ability to identify errors and inconsistencies
Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision
Intermediate level MS Word and MS Excel experience
Self-motivated
Strong work ethic
Benefits
Generous retirement
A ton of career growth
Wonderful culture
Company
Burnett Specialists Staffing | Recruiting
We are Texas’ largest employee-owned staffing & placement agency set apart by our award-winning and innovative services, outstanding staff tenure, multiple skill specializations, and diversity vendor status.
Founded in 1974
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sue Burnett
President and Founder
Recent News
Talk Business & Politics
2025-10-23
Seattle TechFlash
2025-08-19
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