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Virtua Health · 1 day ago

Administrative Assistant II, Cardiopulmonary Rehab - (Full-time)

Sewell, NJ

Full-time

Onsite

Mid Level

3+ years exp

Virtua Health is a healthcare organization, and they are seeking an Administrative Assistant II to provide general and advanced administrative support. The role involves ensuring efficient office operation, preparing reports and presentations, and assisting in departmental planning functions.

Health Care

H1B Sponsor Likely

Responsibilities

Responsible for smooth operation of the office. Troubleshoot problems and resolve issues involving office workflow. Coordinate department events and administratively support special projects

Screen phone calls and visitors, routing them to the appropriate party. Has regular contact with internal / external customers, suppliers, or employees. Address and resolve routine inquiries

Schedule appointments, meetings, conferences, and maintain calendar(s). May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Make travel arrangements and maintain itineraries as requested

Assist in the formulation of the department budget, business plan, or related planning functions

Prepare office expense reports and monitor invoices. Select and interpret data to produce specialized reports. Prepare data for presentations and special projects. Process time sensitive material. May assist in preparation and processing of department payroll

Maintain department records and files. Relay confidential information and often work with information of a sensitive nature. Process and/or maintain confidential or sensitive information

Lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow. Assist in training clerical or administrative personnel. Fill in for other administrative support personnel on an as-needed basis

Adapt developed procedures as assignments change; develop and adapt new office procedures as required by organizational changes or to ensure smooth office operation

Qualification

Executive secretarial experienceComputer proficiencyCommunication skillsPoliciesProceduresAdvanced organizational skillsTeam leadershipAdaptability

Required

3-5 years executive secretarial or administrative support experience

Computer user proficiency (Excel-Word-Power Point Outlook Internet)

Excellent Communication skills (verbal-written-listening) in order to interact with employees at all levels and external clientele

Advanced organizational skills ability to work pro-actively with changing priorities

Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters

High School diploma and 5 years executive secretarial or administrative support experience

Business or Secretarial School and 3 yrs. secretarial or administrative support experience

Company

Virtua Health

Glassdoor3.7

Virtua provides innovative outreach programs that address social challenges affecting health.

Founded in 1999

Marlton, New Jersey, USA

10001+ employees

https://www.virtua.org/

H1B Sponsorship

Virtua Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (2)

2022 (2)

2021 (1)