Collabera · 1 day ago
Executive Assistant
Westbrook, ME
Contract
Onsite
Senior Level, Lead/Staff
$30/hr - $32/hr
10+ years expCollabera is seeking an Executive Assistant to support the ELT member with effective operations and to serve as an administrative team leader. The role involves managing calendars, coordinating travel arrangements, and ensuring effective communication within the organization.
ConsultingInformation ServicesInformation Technology
Hiring Manager
Sharvari Doke
Responsibilities
Manage ELT members calendar, gatekeeping and event planning
Manage the establishment and maintenance of ELT member's database
Represent corporation through effective communications with internal and external customers
Coordinate travel arrangements
Liaison between ELT member, other executive officers, administrators, board members, staff and others employees
Ensure timely and consistent information gathering practices for all parts of the organization
Plan and coordinate meetings and participants, as needed
Ensure professional and timely response to all internal and external requests
Attending staff and other key meetings to ensure follow-up on action items and issues raised
Assist with the preparation of presentations
Assist with inquiries for ELT member, as necessary
Process accounting issues (i.e., expense reports, invoices, etc)
Manage filing projects, office organization, mail processing and general administrative maintenance duties
May supervise small team of Corporate Administrative Assistant staff. Assist in recruiting, staff scheduling, organization and prioritization of work
Plan and implement special projects
Build and maintain sense of team and overall morale with IDEXX administrative staff by administering monthly administrative meetings
Oversee maintenance of corporate calendar
Qualification
Required
10 years plus preferred- support of high level of leadership- VP and above
Bachelors degree or equivalent combination of education and experience
Proven ability to manage highly confidential/sensitive information
Ability to take initiative using one's own judgment
Excellent and demonstrated organizational, project and time management skills
Excellent communication skills (both written and verbal)
Ability to prioritize workload independently and handle multiple tasks
Proficiency with MS Office
High level of professionalism
Excellent interpersonal skills, with the ability to work closely and effectively with members of senior management and peers, both independently and as a team
Ability and willingness to operate in a fast-paced, dynamic environment, with a calm demeanor
Flexibility
Strong calendar and time management/gatekeeping skills
Ability to anticipate executive's needs (time to plan for meetings, priorities etc)
Mature, confident with experience supporting senior level leaders
Preferred
Project management experience a plus
Flexibility to answer texts/be available after hours when needed
Project mgmt. experience
Benefits
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Life insurance
Long-term disability insurance
Short-term disability insurance
Paid parking/public transportation
Paid time off
Paid sick and safe time
Hours of paid vacation time
Weeks of paid parental leave
Paid holidays annually - as applicable
Company
Collabera
Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.
10001+ employees
H1B Sponsorship
Collabera has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (141)
2024 (93)
2023 (120)
2022 (186)
2021 (180)
2020 (146)
Funding
Current Stage
Late StageTotal Funding
$30M2006-05-04Series Unknown· $30M
Leadership Team
Lalit Sharma
CFO
Michael H. Abraham
Chief Financial Officer
Recent News
2024-04-09
2023-01-20
2022-04-19
Company data provided by crunchbase