Apply on Employer Site

PT Solutions Physical Therapy · 3 days ago

HR Compliance Generalist

Full-time

Onsite

Entry, Mid Level

2+ years exp

PT Solutions Physical Therapy is a company dedicated to expanding access to quality care. The HR Compliance Generalist provides operational and administrative support to the HR Compliance and Onboarding function and is responsible for maintaining accurate records, tracking licensure and certification requirements, and ensuring compliance processes are followed consistently.

FitnessHealth CareWellness

Responsibilities

Coordinate regulatory compliance activities related to required clinical licensure and certifications in accordance with established policies and procedures

Track licensure, certifications, competencies, and other post-hire compliance requirements to ensure deadlines are met and no gaps or lapses occur

Monitor compliance calendars and communicate upcoming deadlines and requirements to employees and managers

Review and verify monthly Name Verifications in alignment with defined processes

Serve as the system administrator for the EverCheck licensing monitoring system

Conduct routine compliance audits in a consistent and timely manner following established audit protocols

Prepare documentation and data files for internal audits, external audits, surveys, and regulatory reviews

Compile audit findings and report results to the Manager of HR Compliance & Onboarding

Maintain employee files and document management systems to ensure accuracy, consistency, and Joint Commission survey readiness

Enter, update, and maintain employee information in HRIS and compliance tracking systems to ensure accuracy and timeliness

Generate, analyze, and distribute compliance-related reports on a daily, weekly, monthly, annual, and ad hoc basis

Validate data integrity, identify discrepancies, and escalate issues as appropriate

Ensure associates meet compliance requirements related to onboarding, transfers, promotions, and role changes, including required documentation, licensure, and competencies

Partner with HR and People Operations to support consistent onboarding and role transition processes

Initiate disciplinary or performance improvement workflows associated with expired licensure or required certifications, in accordance with established procedures and under the direction of HR leadership

Maintain ongoing communication with affiliated hospital partners regarding employee clearances, badge access, and terminations, including coordination of badge returns and system access (e.g., EMR)

Track and communicate hospital-specific annual compliance initiatives, including flu season requirements and annual learning or compliance activities

Apply established HR compliance policies, procedures, and workflows with a high level of attention to detail and independent judgment

Identify recurring issues, documentation gaps, or process inefficiencies and provide recommendations for improvement

Consistently meet competency and knowledge requirements deemed necessary by PT Solutions’ Leadership

Participates and actively assists in meeting the HR team objectives

Perform other duties as assigned

All regulatory interpretation, compliance risk determinations, and policy decisions are escalated to the Manager of HR Compliance & Onboarding

Qualification

HR compliance knowledgeData analysisHRIS systemsMicrosoft ExcelAudit supportCommunication skillsOrganizational skillsCritical thinkingAttention to detail

Required

Strong computer skills with advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook; ability to work efficiently with spreadsheets, tracking tools, and reporting systems

Excellent written and verbal communication skills, with the ability to clearly communicate requirements, deadlines, and follow-up needs to employees and managers

Strong organizational and prioritization skills with exceptional attention to detail and accuracy

Ability to manage multiple priorities and deadlines in a fast-paced, compliance-driven environment

Working knowledge of federal and state employment regulations and compliance requirements, with the ability to apply established policies and procedures and escalate questions or concerns as appropriate

Ability to analyze, validate, and maintain data using Excel and reporting tools to ensure compliance accuracy and audit readiness

Demonstrated ability to handle sensitive and confidential information with discretion and professionalism

Strong critical-thinking skills with the ability to identify gaps, trends, or inconsistencies and recommend process improvements

High level of accountability, follow-through, and ownership of assigned work

Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred

2–4 years of experience in HR operations, compliance, or a related administrative or generalist role

Experience working with HRIS systems and compliance tracking tools; reporting and data analysis experience preferred

Experience supporting audits, surveys, or regulatory documentation preferred

Experience working in healthcare or other highly regulated environments preferred