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Mindteck · 6 days ago

Sr. Subcontract Administrator (INF)

Pittsburgh

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Mindteck is a company that values great relationships and has a diverse workforce. They are seeking a Senior Subcontract Administrator to manage subcontractors, prepare proposals, and negotiate contracts to ensure compliance with company and project requirements.

Information Technology

No H1B

U.S. Citizen Only

Responsibilities

Administers one or more large subcontracts to ensure that subcontractors and/or subconsultants fully meet Company and project requirements

Subcontract responsibilities includes the procurement of design subconsultants, subcontractors and suppliers for multiple clients

Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience

Coordinates the list with project management and client recommendations

Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages

Interfaces with affected groups to clarify and ensure that all necessary data has been included

Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions

Prepares and issues contracts commensurate with delegated procurement authority

Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract

Ensures that terms and conditions will be appropriate

Prepares reports and contractual correspondence for project management and client

Maintains accurate tracking records tailored to the assigned subcontracts

Maintains and updates subcontractors' files to include records of payment

Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage

Ensures retention of hard copy of reports and claims for seven years

Serves as liaison between subcontractor and procurement personnel

Performs other responsibilities associated with this position as may be appropriate

Qualification

Subcontracts procurement experienceCost analysis justificationsMarket research for sourcingBachelor's degreeSAP/ARIBA Procurement systemCost Point Procurement systemsCommunication skillsOrganizational skillsAdaptability

Required

10+ years of subcontracts procurement experience

Bachelor's degree in Business Administration, Construction, Engineering (or related field)

Overall understanding of procurement principles and concepts, including, but not limited to, solicitation of proposals, proposal analysis, award and administration of subcontracts, and closeout procedures associated with cradle to grave procurement responsibilities

Must be able to create cost and price analysis justifications to support subcontract awards

Must be able to provide market research to support source selection of subcontract awards

Must be able to adapt to and be a positive agent for change

Ability to communicate effectively with internal and external customers

Strong organizational and workflow skills

Preferred

Prior experience with SAP/ARIBA Procurement system is a plus

Knowledge of purchasing practices in the technical engineering labor subcontracts industry, excellent communication skills, and demonstrated proficiency in utilizing Cost Point Procurement systems is preferred