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Johnson County Wastewater · 2 hours ago

Office Manager (Administrative Supervisor II)

US-KS-Shawnee

Full-time

Onsite

Mid Level

4+ years exp

Johnson County Government is committed to serving a diverse community, and they are seeking a Mental Health Office Manager to oversee daily operations. The role includes supervising staff, ensuring compliance with regulations, and managing administrative functions to enhance service delivery.

Utilities

Responsibilities

Supervises a group of clerical/accounting personnel; determines, modifies, and implements administrative policies, procedures, and methods to improve office practices; designs and uses spreadsheets and databases to interpret and organize information; provides customized reports to others in the work unit; balances administrative operations with ancillary medical support; including close collaboration with the Medical division, managing client scheduling and wait times to provide appropriate access to care

Analyzes data and develops budget recommendations and projections for the department/agency; administers complex funds, projects, contracts, or grants; performs duties requiring entry level professional knowledge of accounting; reconciles monitors and resolves non-routine and complex problems; prepares wire transfers and performs accounting functions that have department/agency wide impact

Researches and recommends equipment, vendors, and prices; coordinates the purchase of non-standard items such as multi-fund purchases and bio hazardous materials; resolves issues and disputes with vendors and identifies the need for increased levels of contract monitoring; authorizes requests for goods and services; monitors contract compliance and may act as Purchasing Card manager

Manages calendars for senior management with authority to distinguish higher from lower priorities; provides advice and counsel to members of the department/agency head's functional work area; exercises discretion in department/agency policy interpretations; resolves a wide variety of operational problems requiring sound judgment; recommends exceptions to administrative policies that are subject to review

Supervises several dissimilar or specialized functions each with unique training requirements; devises procedures for complex or specialized functions; anticipates and develops procedures/tools to prevent or solve unusual problems; analyzes short and long-range administrative needs such as space and staffing of functional area; provides training and process documents

Creates and maintains databases; generates unique reports; creates complex spreadsheets; gathers statistics based on information compiled from various sources in an effort to draw conclusions and makes recommendations; diagnoses and resolves software/hardware problems using substantive computer/software knowledge; designs and lays out publications using specialized software packages

Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems, and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines