Waste Pro USA · 1 week ago
Office Manager in Sunny Manatee FL!
Sarasota, FL
Full-time
Onsite
Mid Level
3+ years expWaste Pro is a company seeking an Office Manager to oversee day-to-day administrative, customer service, and accounting functions. The role includes supervising various departments and assisting management with reporting and operational tasks.
Information Technology
Responsibilities
Manage all administrative functions in the Office
Work with the billing clerk to ensure the accurate billing of all customers in the market area
Prepare and input monthly billing journal entries
Manage the credit processing procedures
Oversee the customer service department. Manage scheduling, training and observations of the Customer Service Representatives
Oversee the coding and processing of all payables and submit for approval
Work with the Collections department to ensure timely collection of all customer accounts to ensure timely and adequate cash flows
Complete weekly accounts receivable reports and review with management to develop action plans for improvement in DSO results
Ensure segregation of duties in the office
Manage timely and accurate deposits for local payments
Maintain professionalism when communicating with all customers and employees
Prepare accurate monthly revenue projections for management team review
Ensure disposal invoices are reconciled to the Tower billing/dispatch system
Ensure monthly and quarterly franchise reports are completed and filed
Assist in gathering, verifying and inputting all financial and statistical data into the system for productivity reporting
Assist in the restructure of Tower reports as needed for financial and operational analysis. Generate reports for new/lost business, changes in service, etc
Assist Sales in the maintenance of Sales Contracts, including tracking expiration dates
Support or perform Payroll and H/R functions in a timely manner to ensure accuracy
Employees in this job classification must attend and participate in corporation sponsored training courses as assigned
Employees in this job classification are responsible for keeping up to date on current technology, as job appropriate, being used by Waste Pro USA
Any additional job duties that may be assigned by the Supervisor
Qualification
Required
Education Level: High School
Experience: 3 years of relevant work experience
Manage all administrative functions in the Office
Work with the billing clerk to ensure the accurate billing of all customers in the market area
Prepare and input monthly billing journal entries
Manage the credit processing procedures
Oversee the customer service department. Manage scheduling, training and observations of the Customer Service Representatives
Oversee the coding and processing of all payables and submit for approval
Work with the Collections department to ensure timely collection of all customer accounts to ensure timely and adequate cash flows
Complete weekly accounts receivable reports and review with management to develop action plans for improvement in DSO results
Ensure segregation of duties in the office
Manage timely and accurate deposits for local payments
Maintain professionalism when communicating with all customers and employees
Prepare accurate monthly revenue projections for management team review
Ensure disposal invoices are reconciled to the Tower billing/dispatch system
Ensure monthly and quarterly franchise reports are completed and filed
Assist in gathering, verifying and inputting all financial and statistical data into the system for productivity reporting
Assist in the restructure of Tower reports as needed for financial and operational analysis. Generate reports for new/lost business, changes in service, etc
Assist Sales in the maintenance of Sales Contracts, including tracking expiration dates
Support or perform Payroll and H/R functions in a timely manner to ensure accuracy
Employees in this job classification must attend and participate in corporation sponsored training courses as assigned
Employees in this job classification are responsible for keeping up to date on current technology, as job appropriate, being used by Waste Pro USA
Any additional job duties that may be assigned by the Supervisor
Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day
Required to exert physical effort in handling objects less than 20 pounds rarely
Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely
Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely
Company
Waste Pro USA
Waste Pro company owned solid waste collection, recycling, processing and disposal companies.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.67B2025-11-13Debt Financing· $200M
2025-01-21Debt Financing· $850M
2023-06-22Debt Financing· $120M
Leadership Team
John Jennings
Founder ,CEO & Chairman
Sean Jennings
Chief Executive Officer
Recent News
New Orleans CityBusiness
2025-06-03
Company data provided by crunchbase