Irvine Company · 1 day ago
Associate - Office ($26.54 - $34.52)
Los Angeles, CA
Full-time
Onsite
New Grad, Entry Level
$26.54/hr - $34.52/hr
0+ years expIrvine Company is a leading office properties management firm that offers a modern working community across various locations. They are seeking an Associate to support the operations management team by performing administrative functions and ensuring superior customer service in daily office management tasks.
Commercial Real EstateReal EstateReal Estate Investment
Responsibilities
Resolve customer service calls and requests; escalate requests that are above scope to Senior Associate
Answer phone, distribute mail and prepare email and regular mail
Verify phone and voice mail systems are working properly
Activate and deactivate access cards and order keys
Maintain a key sign-in/out log for outside vendors
Ensure that the management office is presentable at all times (high rise)
Maintain all office/kitchen supplies and inventory, including printers and copier if needed (high rise); issue purchase orders
Maintain and distribute nightly security passdown logs (high rise)
Maintain and distribute janitorial logs (high rise)
Create general notices and communications to customers
Monitor all customer service requests to ensure timely and efficient resolution
May support Senior Associate with accounts payable and accounts receivable
Coordinate with service providers as needed to ensure top quality work is performed in a timely manner
Complete all general filing (electronic or paper)
Coordinate Conference Center usage
Assist with move-ins and move-outs
Update various databases, spreadsheets, and directories
May review, audit, collect customer insurance certificates, and maintain compliance
Maintain vacant suites and marketing materials
May manage the new and existing employee hiring process to include, but not limited to, phone, computer, signage, and business cards (high rise)
Assist operations management team in facilitating customer events
Provide administrative support to operations team as needed
Qualification
Required
Bachelor's degree preferred
Professional appearance and demeanor
Business writing capability
Organized and self-motivated
Calm in emergency situations
Ability to thrive and multi-task in fast-paced environment
Punctual with attendance and dependable work ethic
Zero to two years of relevant work experience
Proficient in Word, Excel and Outlook
Detail oriented and able to prioritize tasks
Customer service focused
Valid California driver's license; Maintain continuous vehicle liability insurance as required by state law
Benefits
Paid time off
Matching 401(k)
Health benefits
Company
Irvine Company
The Irvine Company is a real-estate investment company.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Abe Wong
Chief Technology Officer
Marc Ley
Executive Vice President and Chief Investment Officer
Recent News
The Real Deal
2025-11-05
San Diego Union-Tribune
2025-11-01
Company data provided by crunchbase