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Heller Agency · 10 hours ago

Project Manager - Pharma Ad Agency

United States

Full-time

Remote

Mid Level

$65K/yr - $95K/yr

3+ years exp

Heller Agency is a fully remote pharmaceutical and medical device marketing agency seeking an experienced Agency Project Manager with pharmaceutical or healthcare advertising experience. The Project Manager will drive clarity and momentum with cross-functional teams, managing integrated campaigns while ensuring timelines, budgets, and resourcing align from kickoff through final delivery.

AdvertisingHealth CareMarketing

No H1B

Responsibilities

Manage agency workflows across account, creative, production, digital teams with the understanding of the pharma healthcare regulatory environment

Own project timelines, scope of work, assumptions and financial tracking across one or more client accounts

Lead internal status meetings and ensure teams remain aligned and on track

Partner with Creative Leads to resource teams, balance workloads, and forecast future capacity

Support pharmaceutical product launches from planning through execution

Navigate regulatory review processes, surfacing risks and managing approvals

Proactively manage scope changes, risks, and project dependencies

Oversee vendor communication and management from briefing through PO oversight and project completion

Partner closely with Account teams in a client-facing support role

Ensure project management tools are used consistently and effectively to support agency workflows

Qualification

Pharmaceutical marketingRegulatory review processesProject managementIntegrated campaignsAgency workflow toolsTime zone managementEstimating skillsResourcing skillsPrioritization skillsCommunication skillsConflict resolution

Required

3–5 years of hands-on project management experience within an advertising, digital, or pharmaceutical marketing agency

Experience managing regulated pharmaceutical or healthcare marketing deliverables; knowledge of Regulatory review processes

Experience managing integrated campaigns, including websites, digital and print assets, online video (OLV), broadcast, emails, banners, social media, and conference materials

Comfort with agency workflow and resourcing tools such as Smartsheet, Ziflow, or similar platforms

Strong estimating, resourcing and prioritization skills

Ability to manage multiple projects in a fast-paced, deadline-driven environment

Excellent communication and conflict resolution skills

Ability to work effectively across multiple time zones

Bachelor's degree in Marketing, Communications, or a related field

Occasional limited travel required