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Millennium Health · 13 hours ago

Human Resources Coordinator

San Diego, CA

Full-time

Hybrid

New Grad, Entry Level

$25/hr - $28/hr

Millennium Health LLC is an accredited specialty laboratory focused on medication monitoring and drug testing services. They are seeking a detail-oriented Human Resources Coordinator responsible for onboarding and offboarding processes, ensuring a positive employee experience, and maintaining accurate HR data management.

BiotechnologyHealth CareLife ScienceMedical

Responsibilities

Coordinate high-volume onboarding using various HR systems and have consistent communication with the new hires to ensure a positive new employee experience

Submit IT setup tickets, communicate with hiring managers, and schedule and conduct New Hire Orientation both in-person and virtually

Initiate and monitor background checks and maintain accurate electronic records

Coordinate the employee exit process, ensuring timely and compliant transition for departing staff

Work closely with internal partners, including HR Business Partners, managers, IT, and payroll, to coordinate all offboarding steps

Prepare and distribute state-specific termination packets, ensuring compliance with local employment laws and company policies

Maintain strict confidentiality and handle sensitive information with discretion, particularly in non-voluntary exits

Coordinate system access removal, final pay processing in accordance with state last-check laws, benefits termination, and retrieval of company property

Ensure accurate recordkeeping and timely updates in HR systems to reflect employee departures

Accurately enter and maintain all employee records for onboarding and offboarding in HR systems

Ensure all data, background checks, and documentation are complete, up to date, and compliant

Perform high-volume tasks while maintaining strict attention to detail and data integrity

Administers and maintains the Learning Management System, including data entry and other administrative tasks

Partners with teams across the organization to support course launches and training initiatives

Handles verification of employment requests from both state agencies and company inquiries, including in-person and mail responses

Responds to unemployment claims in a timely and accurate manner

Performs all other related duties as required and assigned, and understands that the items in this description are not all-inclusive

Ability to ensure HIPAA, confidentiality, and compliance policies, procedures, and standards are always adhered to

Ability to ensure administrative, physical, and technical cybersecurity controls are always adhered to

Qualification

HRIS/HRMS managementOnboarding coordinationEmployee data entryHR laws knowledgeDocuSign proficiencyMicrosoft Office proficiencyCustomer serviceAttention to detailProblem-solvingOrganizational skills

Required

High school diploma/GED with HR certification or equivalent work experience accepted

Interacted with diverse internal and external stakeholders across all levels and cultural backgrounds

Coordinated high-volume data entry and onboarding of 10–15 new hires weekly with complex setup requirements

Conducted employee verification for state and company requests, and managed onboarding/offboarding across all 50 states

Performed HR tasks using ticketing systems, ATS platforms, and electronic filing systems, including coordinating and reviewing third-party background checks

Demonstrates strong knowledge of HR processes and procedures

Familiar with HR laws, I-9 processing, and E-Verify compliance

Conducts in-person and remote New Hire Orientations effectively

Adapts quickly to changing priorities while managing multiple tasks

Provides excellent customer service with a professional and personable approach

Maintains strong organization and attention to detail

Applies creative problem-solving to address challenges efficiently