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IEEE · 1 day ago

Senior Program Specialist, Governance

Piscataway, NJ

Full-time

Onsite

Mid, Senior Level

4+ years exp

IEEE is a leading organization in advancing technology for humanity, and they are seeking a Senior Program Specialist to support their Corporate Governance team. The role involves assisting with governance document revisions, managing committee operations, and ensuring compliance with IEEE's policies and procedures.

Non-profit Organization Management

No H1B

U.S. Citizen Only

Responsibilities

Understand the breadth of IEEE and its culture to better assist, guide, and advise staff and volunteers through governing documents reviews and revisions

Maintains, updates, publishes, and disseminates IEEE’s governing documents through various communication methods

Creates and maintains internal procedures such as archiving of committee materials, documents, and related timelines and processes

Assists in managing the website and internal webpages to ensure Corporate Governance’s information is timely, relevant, and accurate; this involves communicating with staff from various areas, developing improvements, implementing changes, creating and posting content, and working with IT and the IEEE Web Team

Assists and leads with the coordination of all aspects related Committee Review Working Group surveys

Provide general administrative support to the department committees and other ad hoc committees as assigned, including the creation of agendas, minutes, and archival documents, and all aspects of meeting planning and on-site support

Reconciles and approves volunteer expense reports

Conducts governance-related research such as best practices, industry standards, and benchmarking, operations, and governance structure of organizations similar to IEEE, and past actions of the IEEE Board of Directors

Manages other activities and projects as assigned to accomplish the organization’s goals

Qualification

GovernanceCommittee administrationMS Office SuiteWeb content managementProject managementInterpersonal skillsNegotiation skillsProblem-solvingOrganizational skillsCommunication skills

Required

Bachelor's degree or equivalent experience

Experience in interaction with senior management or senior-level volunteers

Demonstrate the ability to negotiate, persuade, and problem-solve in politically charged, sensitive situations with little guidance

A commitment to providing a world-class level of customer satisfaction is imperative

Familiarity with documenting project requirements, project plans, and processes

Demonstrated ability for effectively and efficiently working with and supporting committees/groups for high-impact results

Excellent interpersonal skills and must be able to collaborate with cross functional teams

Must be able to take the lead and work on multiple projects concurrently in a deadline-oriented environment

Be able to handle sensitive, confidential information, and ensure that there is good coordination between project stakeholders

The individual must have excellent verbal and written communication and motivational skills to enable and empower volunteer committee efforts in support of assigned projects

Excellent organizational skills, ability to manage several projects simultaneously and comfortable working under tight deadlines

Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters

Must be a technologically savvy knowledge worker who seeks out technology solutions to business challenges

Specific technology knowledge and experience needed to produce the desired outcomes includes MS Office Suite products, Google Workplace, and familiarity with web content management systems

Must be able to travel domestically/internationally (approx 2-4 times per year) with valid travel credentials and may include weekends

Preferred

4-7 years Experience working in an association governance environment or in the corporate/board affairs environment of a corporation

Company

IEEE

Glassdoor4.1

IEEE is the world’s largest technical professional organization and is a public charity dedicated to advancing technological innovation and excellence for the benefit of humanity.

Founded in 1884

Piscataway, NJ, US

1001-5000 employees