This job has closed.

RigUp · 2 days ago

Administrative Assistant 3

Houston, TX

Full-time

Onsite

Mid Level

$31/hr - $31/hr

3+ years exp

RigUp is where the best workers power the world’s most successful projects, seeking to deliver services and technology that change how skilled workers and businesses operate. The Executive Receptionist / Administrative Assistant provides high-level front-office and administrative support, managing visitor access, coordinating conference room activities, and assisting with executive office operations.

BillingComplianceEmploymentHuman ResourcesMarketplaceOnline Portals

Responsibilities

Manage conference room scheduling, bookings, and daily floor activities

Control access to secured areas and oversee visitor registration and management systems

Maintain executive areas, including conference rooms, common areas, and kitchen spaces

Handle incoming and outgoing mail, deliveries, and floor maintenance requests

Maintain and update floor plans and distribution lists

Provide administrative support and relief coverage for executive assistants as needed

Assist with coordination and execution of executive-level meetings and events, including catering and room setup

Liaise with vendors for catering, maintenance, and facility-related services

Support emergency preparedness activities and assist during safety drills or incidents

Provide basic troubleshooting support for conference room audio-visual equipment

Perform miscellaneous administrative and support tasks as assigned

Qualification

Microsoft Office SuiteVisitor management systemsOrganizational skillsCommunication skillsCustomer service orientationTechnical aptitudeBuilding safety protocolsConfidentialityFlexibility