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Offit Kurman · 4 days ago

Legal Administrative Assistant

Atlanta, GA

Full-time

Onsite

Mid Level

3+ years exp

Offit Kurman is an AmLaw 200 law firm seeking to hire a Legal Administrative Assistant for their Atlanta, GA office. The role involves supporting litigation attorneys with client onboarding, managing calendars, and producing legal documents.

Law Practice

Responsibilities

Scheduling client meetings, managing calendars for important dates, court notices, and deadlines

Opening new client files, drafting correspondence

Responsible for all administrative stages of client matters from the initial intake through document preparation, final documents, client follow-up and coordination of billing

Regular client and court telephone and email communication

Manage incoming and outgoing mailing needs such as USPS, Certified, FedEx

Scanning, copying, and organizing legal documents

Complete check requests, attorney reimbursement forms, deposit requests, credit card reconciliation

Perform a variety of document productions tasks, including collection, hosting, review, redaction, bates-stamping, duplicating, and indexing

Create and organize materials for hearings, such as casebooks and briefing binders

Assists with preparation of and filing/serving of court documents by mail or electronically via File & ServeXpress and PACER CM/ECF

Preparation of general correspondence including composing enclosure letters and memos as requested

Witnessing and notarizing documents

Organizing and safely-handling client personal documents, financial asset information, and original documents. Keep file up to date and maintain and organize both the physical files and e-files in NetDocuments. This is a daily expectation. Understand and abide by attorney subfolder set up and follow correct document naming protocol

Attorney credit card reconciliation management on a weekly basis

Work with the Accounting team to pull invoices, review trust and payment history, outstanding balance, etc

Scanning physical file records to SharePoint or NetDocuments

Qualification

Legal experienceDocument management systemsMicrosoft Office SuiteElectronic discovery platformsResearch tools proficiencyAttention to detailCommunication skillsOrganizational skillsTeamworkIndependent work

Required

Bachelor's degree or equivalent

3+ years of experience in legal

Highly organized with ability to juggle multiple tasks in a fast-paced environment

Ability to complete tasks/projects efficiently and with exceptional attention to detail

Proficiency in Microsoft Office Suite, Adobe Acrobat, Excel, with the ability to quickly learn new software

Ability to fluently navigate various electronic databases and document management systems

Excellent verbal and written communication skills

Strong research skills and proficiency in using various research tools, including Westlaw, PACER, and other court-related websites

Ability to work well independently as well as effectively within a team

General understanding of litigation procedures is required. Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures, practices is ideal

The position requires constant communication (via phone, email, and in person) with clients, attorneys, and courts. Quick turnaround expectation when communicating with attorneys – timely responses and acknowledgement of tasks. Available and reachable at all times

Strong production skills with ability to produce accurate work product when formatting documents, inputting data, editing, copying, scanning, and transmitting text, data, and graphics

Preferred

Prior experience with commercial litigation and/or construction litigation support is a plus

Working knowledge of GA courts rules and procedures and Federal Court rules and procedures is a plus

Previous support throughout all phases of discovery, including document review, production and depositions. Experience with electronic discovery platforms is a plus