Apex Technology · 6 days ago
Project Administrator
Jacksonville, FL
Full-time
Onsite
New Grad, Entry LevelApex Technology is seeking a Project Administrator to support their Structural Division. This role is critical to keeping projects moving efficiently, including order entry, document control, and client communication.
Civil EngineeringConstructionIndustrial Design
Hiring Manager
Cathy Wilson
Responsibilities
Review and interpret incoming order details for accuracy and completeness
Create and manage projects in NetSuite, ensuring all required fields are completed
Establish and maintain electronic project folders and documentation
Create I Command job numbers when required
Log and organize all incoming documents, including architectural files and outside component manufacturer shop drawings
Coordinate electronic signatures on plan sets
Prepare and distribute final plan sets to clients (digital and hard copy)
Upload and distribute repairs, addendums, and revisions
Plot and package architectural, structural, mechanical, and truss plans
Coordinate deliveries via courier, FedEx, or customer pickup
Mark projects delivered and complete in NetSuite
Monitor job flow to ensure timelines and expectations are met
Identify revisions, PRCs, or special requests and help promote urgency
Support Project Managers and Associates as needed
Maintain client templates and generate reporting and metrics using NetSuite
Other duties as assigned
Qualification
Required
High School Diploma or equivalent
Basic proficiency in Microsoft Office 365
Basic working knowledge of Adobe
Strong organizational skills with exceptional attention to detail
Ability to work independently with a high level of accountability
Flexibility and adaptability in a dynamic environment
Professional communication skills and a commitment to representing the company's Core Values
Company
Apex Technology
Apex is a civil engineering company that provides innovative, value-driven design, engineering & optimization services for homebuilders.
Founded in 1996
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase