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Universities of Wisconsin · 21 hours ago

Research Program Coordinator

Milwaukee, WI

Full-time

Onsite

Entry Level

$60K/yr - $65K/yr

1+ years exp

The Universities of Wisconsin is seeking a Research Program Coordinator for the Department of Social Work at the Helen Bader School of Social Welfare. The role involves managing research and grant portfolios, overseeing administrative functions, and supporting community engagement and student supervision.

Higher Education

Responsibilities

Manage budgeting, including tracking and submitting expenses and preparing financial reports

Oversee day to day center administrative functions to ensure smooth operations

Support grant writing and proposal development efforts; including gathering materials, drafting sections, and coordinatizing submission requirements

Manage grant post-award activities, including budget tracking, compliance, deliverables and sponsorship reporting

Prepare and submit IRB applications, amendments, renewals, and required reporting

Coordinate travel arrangements for research projects

Prepare briefing materials, background documents, and data summaries ahead of meetings, presentations, and partner engagements

Maintain the center’s master calendar, ensuring alignment of events, grant timelines, reporting deadlines, and director commitments

Serve as the primary administrator for workday processes (procurement, reimbursement, onboarding, time approvals)

Lead the preparation and submission of the center’s annual report

Coordinate materials for the centers six-year comprehensive review

Maintain systems for tracking all publications, presentation, scholarly outputs, and engagements

Field and triage speaking engagement inquiries for the Center Director

Coordinate closely with the Center Director’s affiliated foundation to ensure alignment of mission, messaging, and activities, fostering a collaborative approach to shared initiatives and external engagement

Support & coordinate center-related communications, marketing, and public facing activities

Support the Director in preparing slides, talking points, and materials for public speaking engagements, trainings, or media opportunities

Coordinate public-facing activities—such as webinars, virtual events, symposiums, and informational sessions—to elevate the center’s visibility, share research, and maintain ongoing relevance in the community and field

Attend local events relevant to the center’s work

Provide supervision and task coordination for students

Coordinates the daily activities and contracts related to one or more research program(s)

Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives

Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information

Plans, develops, and implements processes and protocols to support research aims

Monitors program budget(s) and approves unit expenditures

Develops policies, procedures, and institutional agreements on behalf of the program