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Coldwell Banker · 23 hours ago

Real Estate Team Assistant

Miami Beach, FL

Contract

Onsite

Entry Level

2+ years exp

Coldwell Banker is seeking a professional, highly organized real estate property management assistant who ensures operations run smoothly. The role involves managing various administrative tasks related to real estate transactions, marketing, and client communications.

Commercial Real EstateFranchiseReal EstateReal Estate InvestmentResidential

Growth Opportunities

Responsibilities

Creating and maintaining operations manual that documents all systems and standards

Responsible for hiring, training and coaching

Building, implementing, and managing all systems for sellers, buyers, lead generation, database management, information management, and back-office support

Transaction management in communication with real estate agents, clients, attorneys, mortgage brokers, etc. during the process of a transaction to effectively manage the administrative tasks involved from contract to close

Coordinating listing activities, including validating info, inputting listings in the Multiple Listing Service (MLS) system, preparing marketing, managing signs and lockboxes

Managing and maintaining online reputation and request reviews from clients

Social Media and Email Marketing, including all social media platforms. (This includes just listed, just sold, under contract, team accomplishments, industry news, various holiday posts, etc.)

Producing custom Marketing pieces

Ensuring real estate documents are prepared and sent for client signatures and completion

Reviewing contracts and following compliance procedures and guidelines

Maintaining status calendar of important contract deadlines

Qualification

Real Estate ExperienceMarketing skillsProject ManagementBasic budget skillsMicrosoft OfficeIndependent thinkerService-oriented attitudeLearning-basedTeam playerTime managementProblem-solvingCommunication skillsOrganizational skillsCalm under pressure

Required

Professional, highly organized real estate property management assistant

Creating and maintaining operations manual that documents all systems and standards

Responsible for hiring, training and coaching

Building, implementing, and managing all systems for sellers, buyers, lead generation, database management, information management, and back-office support

Coordinating listing activities, including validating info, inputting listings in the Multiple Listing Service (MLS) system, preparing marketing, managing signs and lockboxes

Managing and maintaining online reputation and request reviews from clients

Social Media and Email Marketing, including all social media platforms

Producing custom Marketing pieces

Ensuring real estate documents are prepared and sent for client signatures and completion

Reviewing contracts and following compliance procedures and guidelines

Maintaining status calendar of important contract deadlines

Team player

Basic budget and financial reporting skills

Knowledge of basic office suite software and calendaring systems

Excellent time management, problem-solving, and communication skills

Basic computer skills including experience with Microsoft Office

Strong written and verbal communication skills