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Washington Metropolitan Area Transit Authority (WMATA) · 4 days ago

Administrative Assistant II

Washington, DC

Full-time

Onsite

Mid Level

3+ years exp

Washington Metropolitan Area Transit Authority (WMATA) is seeking an Administrative Assistant II to provide customer and administrative service in support of daily operational activities. The role involves interacting with customers, managing documents, and preparing reports to assist various departments.

Association

Growth Opportunities

Responsibilities

Interacts with customers and staff using professional, courteous interpersonal skills to provide optimum service

Ensures proper care of sensitive documents, including following procedures for mailings, handling, transmitting and communicating these documents

Establishes, maintains, and oversees filing system and records for the department to ensure compliance with Authority guidelines and best practices

Meets deadlines for generating reports, letters, memoranda and other assorted documents required to support the department

Develops and maintains calendars, provides phone coverage, opens, sorts, and distributes mail and e-mails

Handles travel arrangements for managers in the department, providing administration of departmental travel budget

Prepares agendas and advisory memos to assure logistical support for assigned areas of responsibility, allowing comprehensive departmental planning

Compiles and analyzes information for inclusion in reports or presentation materials to provide essential information to the department

Engages in more complex duties to include database management for analysis, budgets, data entry and report preparation

Qualification

Clerical experienceAdministrative supportData analysisReport preparationInterpersonal skills

Required

Graduation from High School or possess a high school equivalency certificate

Three (3) years' experience that involved responsible work assignments in clerical, fiscal or administrative activities

Satisfactorily complete the medical examination for this position, if required

The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations

Company

Washington Metropolitan Area Transit Authority (WMATA)

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Founded in 1967

Washington, District of Columbia, USA

10001+ employees