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Stanley Martin Homes · 4 days ago

Office Assistant

Reston, VA

Full-time

Onsite

New Grad, Entry Level

Stanley Martin Homes is one of the largest homebuilders in the United States, known for its people-first culture. The Office Assistant is responsible for coordinating daily operations and maintenance of corporate office facilities, ensuring a safe and functional environment for team members and visitors.

Real Estate

Growth Opportunities

Responsibilities

Demonstrate exceptional customer service to all visitors and callers

Greet and direct visitors in a friendly manner to appropriate personnel

Maintain an orderly and professional appearance at the front desk and common areas at all times

Answer and direct incoming calls and emails professionally and appropriately

Coordinate and oversee routine maintenance of corporate office facilities, including lease and price negotiations with office vendors and service providers

Proactively seek out and approach any maintenance needs in the office

Keep accurate track of Workplace Experience contracts

Assist in planning and executing projects related to the corporate office space-planning, such as renovations, relocations, and office moves

Ensure timely payments and updating of accounts for Staples, FedEx, and other accounts/vendors as assigned

Distribute incoming mail and packages and arrange for same-day couriers

Respond to general office inquiries, such as cleaning, temperature, and other service requests

Maintain supply and storage of office supplies, including kitchen, cleaning, and first-aid items

Properly code invoices to their respective accounts

Ensure the timely workspace setup for new corporate office team members

Update the corporate office seating charts as appropriate

Update and maintain respective announcements and news on Sharepoint

Request, edit, and publish videos related to promotions, transitions, and spotlights

Support the administration of tenure gifts, awards, and other award and recognition programs

Occasionally move packages weighing up to 30 pounds

Complete all other duties as assigned by manager

Represent the company professionally in all internal and external interactions and communications

Adhere to company safety standards

Adhere to and promote the Mission, Vision, and Values of Stanley Martin Homes

Qualification

Microsoft OfficeCustomer ServiceTime ManagementAttention to DetailProactive ApproachVerbal CommunicationWritten Communication

Required

100% On-site role

Strong time and task management skills

Punctuality and timeliness for attendance and tasks

Careful attention to detail

Ability to work independently with a proactive approach

Excellent written and verbal communication skills

Preferred

Administrative and office facilities experience preferred

Proficient at Intermediate Level in Microsoft Office (including Microsoft Excel and SharePoint)

Benefits

Access to competitively priced, high-quality health care options through Aetna, MetLife and EyeMed, along with employer-paid Short Term and Long Term disability, basic life and AD&D insurance (including employee-paid life, Legal Resources, and Aflac supplemental options)

Plan for the future by investing in a 401(K), with up to $5K employer match, invest even more with our Health Savings Account (HSA)

Put your family first with benefits, including 3 weeks of paid parental leave and a Flexible Spending Account (FSA) for dependent care

12 weeks of paid maternity leave through our Short-Term Disability Plan

Receive well-rounded wellness benefits, including free and low-cost mental health resources and support services through our Employee Assistance Program

Continue your education with tuition and certification reimbursement

Rest and relax with 15 days of vacation (increases with tenure) and 6 days of paid sick leave

Protect yourself from identity theft or travel mishaps with our no-cost coverage

Receive great discounts on buying a Stanley Martin home and discounts with our partners in mortgage and title services as well as cell phone service through Verizon

Get access to your paycheck early with an advanced pay option through Dayforce Wallet

Support local charities that are important to you through our Giving Back Program; with up to $250 match, 8 hours leave and more