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Phaxis · 1 month ago

Associate Program Manager, Proposal Management

Yardley, PA

Full-time

Hybrid

Entry, Mid Level

$32/hr - $35/hr

2+ years exp

Phaxis is a company focused on supporting business development efforts, and they are seeking an Associate Program Manager for Proposal Management. This role involves coordinating deliverables and deadlines associated with proposal development and ensuring compliance with RFP responses while fostering collaboration across departments.

DeliveryHuman ResourcesStaffing Agency

Responsibilities

Oversee all phases of the proposal lifecycle timeline and deliverables, from receiving a Request for Proposal (RFP) to final submission

Supports the Interpretation and analysis of complex RFP requirements and instructions

Contributes to the development of proposal strategies and participates in business development meetings to align proposals with organizational goals

Helps identify critical compliance elements and ensure proposals address evaluation criteria effectively

Supports the timely and compliant submission of proposals with established timelines and budgets

Assists in the end-to-end RFP process including intake, eligibility, win strategy solidification and communication, project planning, content development, executive reviews and timeliness of final submission

Owns the proposal calendar, timelines and deliverables ensuring all stakeholders are aligned and deadlines are met

Collaborates directly with the ELT members of each cross-functional team (e.g., Sales, Product Marketing, Marketing, Product & Engineering, Finance) to gather necessary information and ensure alignment with the RFP specifications

Facilitates intake and win strategy meetings and executive involvement ensuring strategic messaging and client alignment

Supports sales teams with custom responses for RFIs, security questionnaires and related documentation

Facilitates proposal review meetings, kickoff sessions, and other key meetings to facilitate progress and secure internal approvals

Assign and track responsibilities to ensure timely contributions from all stakeholders

Interpret and analyze RFP requirements and instructions to ensure the proposal is fully compliant and competitive

Act as a liaison between internal teams, clients, and vendors, coordinating activities and ensuring effective communication

Track proposal performance metrics including win rates, feedback, cycle times, win/loss and present findings in monthly KPI deck

Lead post-mortem reviews to identify lessons learned and consolidate improvements for review and implementation

Create, maintain, and update program management process documents, proposal templates, and the proposal and budget template to ensure consistency and efficiency

Maintain organized proposal documentation and version control

Prepare internal and external reports, including status updates, compliance matrices, and executive summaries. Maintain training artifacts and documentation

Maintain central repository of proposal content, templates and standard responses

Qualification

Proposal ManagementAnalytical SkillsProject ManagementCommunication SkillsTechnical ProficiencyOrganizational SkillsExperience in Sales EnvironmentBachelor's DegreeInterpersonal Skills

Required

2-4+ years of experience in proposal management, program management or business development role

Project Management Skills: Strong ability to manage multiple assignments, develop timelines, and ensure projects stay on track with supervision

Analytical Skills: Demonstrated capability to analyze complex RFP requirements and synthesize complex information with guidance

Communication & Interpersonal Skills: Excellent written and verbal communication skills to coordinate with diverse teams and facilitate meetings effectively

Organizational Skills: Meticulous organization of proposal documentation, databases, and filing systems

Technical Proficiency: Experience with proposal management software (Loopio), GSuite of products, (Sheets, Docs, Slides), Salesforce, and other relevant tools is often required

Experience working in a deadline-driven, sales-first environment, with a strong sense of urgency

Proven ability to work effectively with executive leadership and sales organizations on client facing deliverables