The University of Texas at Austin · 18 hours ago
Finance Administrative Associate
AUSTIN, TX
Full-time
Onsite
Entry Level
3+ years expThe University of Texas at Austin is a leading educational institution, and they are seeking a Finance Administrative Associate to support the Texas Institute for Electronics. This role involves managing invoices, processing payments, and ensuring compliance with university regulations.
Corporate TrainingEducationHigher EducationUniversities
No H1B
Responsibilities
Manage the departmental invoice mailbox, receiving and reviewing vendor invoices to ensure accuracy and completeness
Log invoices into the internal payment tracking system and communicate vendor payment terms
Research and respond to vendor payment inquiries, and work with vendors to establish direct deposit
Verify funding availability on contracts to ensure payments can be processed and communicate payment settlements to priority vendors
Verify that the invoice matches purchase orders and receipt of goods/services
Resolve discrepancies in invoice amounts, purchase orders, or receipt records by collaborating with internal departments and vendors
Execute payment transactions in accordance with vendor terms and deadlines to avoid penalties
Track outstanding invoices and escalate issues to prevent delays
Ensure processes align with university, state, and federal regulations, including record retention policies
Continuous professional development to serve as backfill in other areas as business needs require
Qualification
Required
Bachelor's degree in business, accounting, or a related field or high school diploma/GED with at least 3 years of relevant accounting and payment processing experience or 7 years of clerical experience
Strong organizational and time-management skills, with the ability to prioritize multiple tasks in a deadline-driven environment
Proficiency in Microsoft Excel, Word, Adobe, and DocuSign; ability to quickly learn other enterprise financial systems
Knowledge of policies and procedures governing accounting transactions
Strong analytical and problem-solving skills
Excellent written and verbal communication skills with a professional demeanor and customer service focus
Ability to work independently and collaboratively, maintaining high accuracy and attention to detail
Preferred
More than the required education and progressively responsible experience in finance or accounting
Experience with University of Texas at Austin financial systems (DEFINE, PointPlus) and State of Texas vouchering and procurement policies
Prior experience with accounts payable within a semiconductor unit at the University of Texas
Prior experience supporting large research or capital projects involving complex vendor relationships
Benefits
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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