Michigan State University · 22 hours ago
Executive Staff Assistant
East Lansing, MI
Full-time
Hybrid
Mid, Senior Level
5+ years expMichigan State University is dedicated to enriching the lives of its alumni and strengthening their network. The Executive Staff Assistant supports the Assistant Vice President of Alumni and Pipeline by managing schedules, coordinating events, and handling confidential information.
EducationUniversities
Responsibilities
Works closely with Assistant Vice President to manage their schedule and maintain their calendars for meetings, travel, and events
Assists with special projects and handles confidential information
Reviews, sorts, and directs mail, including drafting responses
Keeps confidential files
Assists in planning logistics and agendas for meetings, training programs, interviews, and events to include Sparty Mascot Program
Attends meetings and reports on discussions. Records minutes and distributes to committee participants
Makes travel arrangements and manages conference registrations; reconciles travel reimbursements
Tracks expense reimbursements for travel and credit card transactions from meetings and purchases
Coordinates logistics for the MSU Alumni Office Football suite; contacts attendees; distributes tickets and parking passes; keeps records of guests; pays all invoices; occasionally hosts guests
Monitors the operations of the Department and reconciles the budget to keep the Assistant VP informed of expenditures
On behalf of the Assistant VP, serves on various project committees and leadership teams
On behalf of the Assistant VP, represents Michigan State University Alumni Office at state and national meetings
Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure completion of necessary work
Completes other duties as assigned
Qualification
Required
Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar
Five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software
Editing, composing correspondence, taking dictation
Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, faculty, staff, and other friends of the university
Strong collaboration skills
Ability to work independently and flexibly with different responsibilities in a high-energy atmosphere
Solves problems, handles confidential information, and navigates sensitive situations
Excellent project management, organizational, and planning skills
Superior attentiveness to detail
Experience managing expenses
Familiarity with higher education, alumni outreach, and engagement
A valid vehicle operator's license where needed to perform duties of the position
Other skills and/or physical abilities required to perform duties of the position
Knowledge of basic personal computer terminology and operations, and the ability to use
Benefits
Flexible work environment
Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon
Company
Michigan State University
Michigan State University has been working to advance the common good in uncommon ways for more than 150 years.
10001+ employees
H1B Sponsorship
Michigan State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (163)
2024 (217)
2023 (224)
2022 (162)
2021 (121)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
$118.22MKey Investors
Carnegie Corporation of New YorkUS Department of EnergyDenso
2025-09-23Grant· $0.9M
2025-03-27Grant· $48.5M
2024-10-30Grant
Leadership Team
Raymond Boeman
Director, IACMI Scale-up Research Facility and Vehicle Technology Area
Stephanie Vasko
Senior Research and Innovation Consultant, MSU College of Arts and Letters
Recent News
2025-12-14
International CIO Leadership Association
2025-12-05
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