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Dexian · 4 days ago

Executive Assistant

Westbrook, ME

Contract

Onsite

Mid Level

$30/hr - $34.64/hr

Dexian is a leading provider of staffing, IT, and workforce solutions. They are seeking an Executive Assistant to support the Executive Leadership Team member with effective operations, manage calendars, coordinate travel arrangements, and oversee various administrative functions.

ConsultingHuman ResourcesInformation TechnologyProfessional ServicesStaffing Agency

H1B Sponsor Likely

Hiring Manager

Shivani Vangari

Responsibilities

Manage ELT members calendar, gatekeeping and event planning

Manage the establishment and maintenance of ELT member's database

Represent corporation through effective communications with internal and external customers

Coordinate travel arrangements

Liaison between ELT member, other executive officers, administrators, board members, staff and others employees

Ensure timely and consistent information gathering practices for all parts of the organization

Plan and coordinate meetings and participants, as needed

Ensure professional and timely response to all internal and external requests

Attending staff and other key meetings to ensure follow-up on action items and issues raised

Assist with the preparation of presentations

Assist with inquiries for ELT member, as necessary

Process accounting issues (i.e., expense reports, invoices, etc)

Manage filing projects, office organization, mail processing and general administrative maintenance duties

May supervise small team of Corporate Administrative Assistant staff. Assist in recruiting, staff scheduling, organization and prioritization of work

Plan and implement special projects

Build and maintain sense of team and overall morale with administrative staff by administering monthly administrative meetings

Oversee maintenance of corporate calendar

Qualification

Calendar managementOrganizational skillsCommunication skillsMS Office proficiencyProject managementInterpersonal skillsTime managementFlexibility

Required

Strong calendar and time management/gatekeeping skills

Ability to anticipate executive's needs (time to plan for meetings, priorities etc)

Mature, confident with experience supporting senior level leaders

Proven ability to manage highly confidential/sensitive information

Ability to take initiative using one's own judgment

Excellent and demonstrated organizational, project and time management skills

Excellent communication skills (both written and verbal)

Ability to prioritize workload independently and handle multiple tasks

Proficiency with MS Office

High level of professionalism

Excellent interpersonal skills, with the ability to work closely and effectively with members of senior management and peers, both independently and as a team

Ability and willingness to operate in a fast-paced, dynamic environment, with a calm demeanor

Flexibility

Bachelor's degree or equivalent combination of education and experience

Preferred

Project management experience a plus

Company

Dexian

Glassdoor3.5

Dexian provides services for staffing, talent development, and consulting, with a focus on technology, finance, and project management.

Founded in 1994

Mclean, Virginia, USA

1001-5000 employees

https://dexian.com

H1B Sponsorship

Dexian has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (65)