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State of Oregon · 11 hours ago

Administrative Specialist 2 - Visitors Services Administrative Coordinator

Tillamook | ODF | Tillamook Forest Center

Full-time

Onsite

Mid Level

$4,207/mo - $5,842/mo

3+ years exp

The Oregon Department of Forestry is dedicated to protecting and promoting resilient forests for the benefit of Oregonians. They are seeking an Administrative Specialist 2 to assist in the daily operations and strategic direction of the Visitors Services area at the Tillamook Forest Center, providing administrative support and frontline assistance to visitors.

GovernmentRecyclingSustainabilityWaste Management

No H1B

Responsibilities

Provide frontline information and assistance to visitors to the Tillamook Forest Center including the broader Agency’s mission and goals

Interpret complex regulatory guidelines around active forest management, recreation management, fire prevention and resource protection

Fee collection, cash handling and credit card sales, and state purchasing and procurement processes

Verify time code entries in Workday, processing limited personnel actions related to new hire paperwork and onboarding tasks, vendor service contracting, and purchasing

Assist TFC Director with budget tracking and planning

Provide functional administrative support to the State Forests Trust of Oregon (SFTO)

Use MS Office Suite, including Word, Excel, and payroll software

Works in a team environment requiring cooperative interactions among employees

Responsible for serving as a lead for volunteers and working closely with the Visitor Services Specialist

Qualification

Administrative support experienceData analysisBudget trackingCustomer service skillsMS Office SuiteFirst Aid/CPRRetail experienceCommunication skillsAttention to detailTeamwork

Required

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

An equivalent combination of education and experience

Driver's License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver's license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record

Required to submit information to Oregon State Police for an offender record check