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The ICEE Company · 5 hours ago

Human Resources Specialist

La Vergne, TN

Full-time

Onsite

Entry, Mid Level

2+ years exp

The ICEE Company is seeking a Human Resources Specialist to support the HR Director in maintaining team member records and facilitating the onboarding process for new hires. The role involves providing administrative support, ensuring compliance with employment laws, and assisting with various HR tasks and projects.

Food and BeverageFood ProcessingSnack Food

Hiring Manager

Barbara Maier

Responsibilities

Conducts New Hire Experience Orientation ensuring all new hire paperwork is received timely for benefits/payroll enrollment

Performs E-Verify and I-9 processes for new hires and rehires to ensure employment eligibility

Partners with the HR Director on projects and office programs such as, Team Member Appreciation, Milestone Celebrations, training initiatives, and well-being events

Guides leaders and team members regarding Company policies, values, HR programs, administration, and interpretation to ensure policies and procedures are handled consistently and in a timely manner

Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance

Communicates and assists with the annual Benefits Open Enrollment process, Stock Purchase Plan, and 401K enrollment

Handles routine team member relations concerns and escalates to as needed

Provides advice and assistance to company leaders and team members on leave policies, conduct or performance questions, and Worker’s Compensation programs

Manages all Worker’s Compensation and Liability claims

Performs administrative support duties including but not limited to: letters, documents, spreadsheets, data input, forms, filing, copying, etc

Processes paperwork related to team member transfers, changes in job classification, salary increases, terminations, and other related employment matters through the HRIS system

Creates and implements training and development plans in coordination with the HR Director and Training Department

Plays an active role in HR communications to team members and leadership. Utilizes strong technical skills and superior communication skills in areas such as maintaining the HR SharePoint, volunteer events, and team member recognition

Assists with the preparation of Human Resources reports such as attendance, new hire, and turnover reports

Oversees, processes documents, and billing relative to HR facilitated programs

Performs other job duties as assigned by the Director

Qualification

Human Resources experienceEmployee onboardingWorker’s CompensationMicrosoft OfficeHRIS systemsCommunication skillsOrganizational skillsProblem-solving skillsInterpersonal skillsCustomer-focused attitude

Required

Detail-oriented

Organized

Ability to work well under structured supervision

Conducts New Hire Experience Orientation ensuring all new hire paperwork is received timely for benefits/payroll enrollment

Performs E-Verify and I-9 processes for new hires and rehires to ensure employment eligibility

Partners with the HR Director on projects and office programs such as Team Member Appreciation, Milestone Celebrations, training initiatives, and well-being events

Guides leaders and team members regarding Company policies, values, HR programs, administration, and interpretation to ensure policies and procedures are handled consistently and in a timely manner

Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance

Communicates and assists with the annual Benefits Open Enrollment process, Stock Purchase Plan, and 401K enrollment

Handles routine team member relations concerns and escalates to as needed

Provides advice and assistance to company leaders and team members on leave policies, conduct or performance questions, and Worker's Compensation programs

Manages all Worker's Compensation and Liability claims

Performs administrative support duties including but not limited to: letters, documents, spreadsheets, data input, forms, filing, copying, etc

Processes paperwork related to team member transfers, changes in job classification, salary increases, terminations, and other related employment matters through the HRIS system

Creates and implements training and development plans in coordination with the HR Director and Training Department

Plays an active role in HR communications to team members and leadership

Utilizes strong technical skills and superior communication skills in areas such as maintaining the HR SharePoint, volunteer events, and team member recognition

Assists with the preparation of Human Resources reports such as attendance, new hire, and turnover reports

Oversees, processes documents, and billing relative to HR facilitated programs

Performs other job duties as assigned by the Director

Self-motivated

Proven ability to research and problem solve in a timely manner

Direct experience dealing with disciplinary matters, investigations, progressive discipline, comfort with terminations, and advising leadership in these matters

Previous exposures to benefit programs and Worker's Compensation

Confident communicator, including both written and verbal skills

Demonstrated ability to produce documents and spreadsheets with Microsoft Office software

Strong interpersonal skills to effectively communicate with team members, management, and vendors

Excellent organizational and time management skills

Ability to maintain a customer-focused attitude, with high level of professionalism and discretion

Ability to demonstrate sound judgment and problem-solving skills

Ability to act in a discrete manner in dealing with confidential records and sensitive information

Ability to multitask with changing priorities while meeting strict deadlines

Bachelor's Degree in Human Resources, Business Administration, or related discipline preferred

Minimum of two (2) to three (3) years related experience

Familiarity with payroll and benefits software systems (UltiPro preferred)